Clerical Assistant- - Brooklyn Home Delivered Meals

Jewish Association for Services for the Aged•New York, NY

42d

About The Position

General Responsibilities: Receptionist duties: Manages front desk by answering telephone and doorbells, forwarding calls and taking messages. Provides information and assistance to Clients and vendors. Administrative responsibilities: Composes own correspondence. Complete and tally menus and clients meal preference. Maintains databases, inputting clients on hold and not home in Sharepoint. Input new clients and clients on hold into the Concur database. Maintains and collects invoices document time and file for AVID input . Prepares and submits reports to JASA, DFTA and other funders as needed under direction of supervisor. Works closely with Contract Program Coordinator to see that program information being disseminated verbally and in written form is correct. Maintains office and maintenance supply inventory, preparing and submitting orders for supplies and equipment. Additional responsibilities as required.

Requirements

High School Graduate or equivalent.
Minimum of 2 years secretarial or other clerical experience.
Ability to type a minimum of 65 words per minute.
Ability to handle confidential information with sensitivity and discretion.
Ability to handle own correspondence and the ability to express clearly and concisely via oral and written communication.
Ability to complete assignments efficiently, set priorities, meet deadlines, work on several projects at once and deal with staff effectively.
Proficiency in Microsoft Word, Excel and data based technology.
Good grammar, spelling and arithmetic skills.
Sensitivity for and understanding of the needs of the elderly.

Responsibilities

Manages front desk by answering telephone and doorbells, forwarding calls and taking messages.
Provides information and assistance to Clients and vendors.
Composes own correspondence.
Complete and tally menus and clients meal preference.
Maintains databases, inputting clients on hold and not home in Sharepoint.
Input new clients and clients on hold into the Concur database.
Maintains and collects invoices document time and file for AVID input .
Prepares and submits reports to JASA, DFTA and other funders as needed under direction of supervisor.
Works closely with Contract Program Coordinator to see that program information being disseminated verbally and in written form is correct.
Maintains office and maintenance supply inventory, preparing and submitting orders for supplies and equipment.
Additional responsibilities as required.