Clerical Assistant L1-2, Facilities & Field Services, Astoria Facil Ops & Mtce

Con Edison, Inc.•New York, NY

29d

About The Position

Facilities and Field Services is seeking a highly qualified and motivated individual to join its Facilities support team. The selected candidate must excellent clerical, organizational, and communication skills including computer-based keyboarding skills and proficiency if MS Word, Excel, PowerPoint, Oracle and Outlook. This individual must have a high energy level, positive attitude and be solution-focused. Familiarity with Maximo a plus.

Requirements

High School Diploma/GED
Ability to build strong customer relationships
Demonstrated customer service skills
Demonstrated written communication skills
Effective interpersonal skills
Proficient in English written and verbal communication skills
Strong verbal communication and listening skills
Strong written and verbal communication skills
Demonstrates a high level of accuracy, even under pressure
Excellent organizational skills
Performs work independently with minimal supervision
Well organized, detail oriented and flexible to handle multiple assignments
Demonstrates a high commitment to quality
Driver's License Required
Ability to push, pull, and lift up to 25 pounds
Sit or stand to answer a phone for the duration of the workday
Sit or stand to use a keyboard, mouse, and computer for the duration of the workday
Possess manual dexterity and the ability to use hands for the duration of the workday
Ability to stoop, bend, reach, and kneel throughout the workday

Nice To Haves

Familiarity with Maximo a plus.

Responsibilities

The candidate will be responsible for scheduling, monitoring, tracking and organizing various facilities operations data.
Scanning and compiling of reports and inspections and maintaining all logbooks.
Candidate will have frequent interaction with internal and external customers and outside agencies.
Candidate is also responsible for compliance with all applicable corporate policies and for meeting timeframes and deadlines.
Major duties will include but are not limited to the timely payment and tracking of invoices and preparation of accruals.
The candidate will be responsible for verifying line item accuracy and ensuring documents are verified against purchase orders, vendor releases, invoices, etc.
The candidates responsibilities will also include work order system, organizing and maintaining associated documentation.
The candidate is also responsible for word processing, record keeping, timekeeping, document filing, processing and coordinating resources.
The candidate will be responsible for claiming mail at designated location and sort for each stakeholder.
Package and send mail for user groups located in 4IP or other locations in the service territory and ensure receipt in a timely manner.