Clerical Assistant 2

State of Pennsylvania•Harrisburg, PA

38d•Hybrid

About The Position

The Department of State is searching for a Clerical Assistant 2 to join their team! As a Clerical Assistant 2, you will provide clerical and office support within the Bureau of Corporations and Charitable Organizations ensuring efficient operations and effective work product. If this sounds interesting to you, apply today! DESCRIPTION OF WORK The Clerical Assistant 2 in this role: Reviews the Professional Fundraising Counselors and Professional Solicitors filings to ensure adherence to registration requirements. Examines fundraising contracts and extensions, solicitation notices, bonds, and solicitation contracts to ensure compliance with applicable statutes. Reviews and processes initial, renewal, and amendment of routine business filings for consistency, completeness, and accuracy related to pertinent policies and procedures, PA Laws, Acts, and Titles. Interprets various laws and regulations and approves or reject applications or return the applications for correction. Reviews applications for errors, identifies errors, and corrects the errors based on procedures. Prepares correspondence to customers to notify the application of the error and the appropriate resolution. Verifies name conflicts against existing registered entities Reconciles and processes payments accurately according to statutory filing fees. Validates information and collaborates with other State and Federal organizations related to business filings. Responds to inquiries via telephone and in-person from applicants, the general public, Legislature, stakeholders, and other agencies. Works with the customer to resolve issues. Interested in learning more? Additional details regarding this position can be found in the position description.

Requirements

Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
Graduation from high school; or
An equivalent combination of experience and training.
You must be able to perform essential job functions.

Responsibilities

Reviews the Professional Fundraising Counselors and Professional Solicitors filings to ensure adherence to registration requirements.
Examines fundraising contracts and extensions, solicitation notices, bonds, and solicitation contracts to ensure compliance with applicable statutes.
Reviews and processes initial, renewal, and amendment of routine business filings for consistency, completeness, and accuracy related to pertinent policies and procedures, PA Laws, Acts, and Titles.
Interprets various laws and regulations and approves or reject applications or return the applications for correction.
Reviews applications for errors, identifies errors, and corrects the errors based on procedures.
Prepares correspondence to customers to notify the application of the error and the appropriate resolution.
Verifies name conflicts against existing registered entities
Reconciles and processes payments accurately according to statutory filing fees.
Validates information and collaborates with other State and Federal organizations related to business filings.
Responds to inquiries via telephone and in-person from applicants, the general public, Legislature, stakeholders, and other agencies. Works with the customer to resolve issues.

Benefits

Health coverage
Vision
Dental
Wellness programs
Competitive wages
Multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
Paid vacation
Paid sick leave
Eight weeks of paid parental leave
Military leave
Paid time off for most major U.S. holidays
Flexible work schedules
Work-from-home opportunities
Opportunities for internal mobility
Professional development
Opportunity to give back by participating in workplace charitable giving.
Employee-only discounts and rates on a variety of services and memberships.