Cleared Executive Secretary/Admin Assistant

ASRC Federal•Arlington, VA

3d•Onsite

About The Position

ASRC Federal Technology Solutions LLC is seeking executive administrative assistants with at least a Secret clearance to work on-site in Arlington, VA or Wright-Patterson AFB, OH supporting a government customer. The Executive Secretary/Admin Assistant will provide executive-level administrative tasking by conducting research, preparing statistical reports, managing tasks, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Requirements

BA/BS degree in a relevant subject or discipline for the position preferred. Associate’s degree with 8+ years of experience or general development education with 14+ years of relevant experience may be substituted for the BA/BS.
2 to 10+ years of experience performing duties described in the functional description
Demonstrates familiarity with Department of War and Joint Organizations
Must be a United States citizen
Minimum of an active DoD Secret clearance required. Candidates without a minimum of a Secret clearance will not be considered.

Responsibilities

Prepare correspondence
Assist with travel vouchers
Receive visitors
Arrange conference calls
Schedule meetings
Support Outlook calendar upkeep
Issue standardized invites
Collect briefings within 24 hours as requested
Assemble read‑ahead materials
Draft/distribute meeting minutes
Record/track action items
Maintain office files/records
Execute basic DTS tasks (authorizations/vouchers) and ensure traveler inputs are correct per office guidance
Track office supply levels
Draft PO requests and route to GPC holder after Government approval
Assist with in/out‑processing and monthly updates to org charts/rosters/phone lists