Clear Lake Ops Admin

McKesson•Clear Lake, IA

1d•$20 - $34

About The Position

McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve – we care. What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow’s health today, we want to hear from you. The Payroll & Operations Administrative Assistant supports attendance, timekeeping, payroll preparation, and workforce performance programs by maintaining accurate records, verifying data across multiple systems, and ensuring compliance with company policies. This role plays a critical support function in payroll readiness, attendance policy application, disciplinary documentation, and incentive program tracking. Work is performed within established guidelines and systems, with a strong focus on accuracy, documentation, and deadlines.

Requirements

High school diploma or equivalent required
Experience with Family and Medical Leave Act (FMLA), Short‑Term Disability (STD), Paid Time Off (PTO), and Leave of Absence (LOA) payroll applications
Experience with MS Office (specifically proficiency in Excel) required
Basic knowledge of attendance, timekeeping, and payroll processes
Strong attention to detail and data accuracy
Ability to follow detailed procedures and meet strict payroll and reporting deadlines
Ability to handle confidential employee information with discretion
Strong organizational and documentation skills
Ability to identify discrepancies and escalate issues according to defined processes
Performs routine, recurring tasks of moderate volume and defined scope
Identifies data inconsistencies, missing information, or policy exceptions and follows established escalation paths
Work is guided by documented procedures, policies, and system rules

Nice To Haves

Prior administrative, payroll, or timekeeping experience preferred
On‑the-job training provided for systems, policies, and procedures

Responsibilities

Maintain and update attendance and timekeeping trackers, including correction of missed punches and verification of long or short lunches
Cross‑reference attendance emails, system reports, and trackers to ensure accurate records
Conduct routine audits of attendance and timekeeping trackers to identify discrepancies
Review timecards for accuracy and completeness and approve timecards prior to payroll deadlines
Review payroll systems for missing punches and initiate correction requests as needed
Verify employee PTO balances and payroll applications within ADP
Track special work hour classifications, including Fly‑Away hours and volunteer shift hours, and apply required manual adjustments such as overtime reclassification
Track, record, and apply Family and Medical Leave Act (FMLA), Short‑Term Disability (STD), Paid Time Off (PTO), and Leave of Absence (LOA) payroll applications
Adjust PTO accruals following employee return from leave, in accordance with policy
Prepare and maintain disciplinary action (DA) documentation related to attendance, behavior, safety, labor management (LM), and DPMO performance
Determine disciplinary action eligibility through system reports and operational verification
Draft, issue, and track LM‑related disciplinary actions in accordance with established guidelines
Track DPMO errors and issue associated disciplinary actions when required
Record disciplinary action disqualifications affecting incentive eligibility, including YES incentive pay
Maintain Opt‑Out and YES incentive eligibility lists and ensure accurate updates
Create and maintain attendance, performance, and payroll trackers for new hires and new calendar years
Update YDYW (Your Day, Your Way) time allocations annually
Maintain claim documentation, Matrix email records, and related tracking files
Track approved and denied claims and maintain supporting documentation
Support ongoing data integrity through routine tracker audits and system cross-checks