Classification Lead Worker

State of North Carolina

19h

About The Position

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters! The primary purpose of the Administrative Lead – Classification Lead Worker position is to lead the workflow for the EDMS Section. The position is responsible for ensuring that the work is distributed equally and completed efficiently and in a timely manner. This position is responsible for scanning in Judgment and Commitments, offender unit jacket paperwork, Parole Commission/Supervision paperwork, and DCI paperwork as necessary using the Omni Scan program. This position is responsible for quality control and consolidation of offender’s records that are housed in OmniDocs. This position is required to assist staff development, training and education to facility as needed to ensure efficient operation of the EDMS section. This position will assist as a backup and perform duties in the absence of their co-workers within the section. This position is responsible for consolidating files in OmniDocs per the document’s classification process. In addition to processing and adding the annotations of corrections for the Data Repair Section of Combined Records in OmniDocs and scans in Disciplinary packets from the NC Prison Disciplinary Department. This position is responsible for verifying cases within OPUS listed as “PRIORITY.” This position is responsible for processing and quality control review for errors and confirming the OT87, IP01 and OT20 screen Livescan. This position is responsible for staying abreast of the Department of Adult Correction policies and procedures which govern the release of information and the confidentiality of records and knowledgeable of Combined Records policies and procedures, and NCDAC Legal Section. This position is required to assist with special projects as required. Note to Current State Employees State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.

Requirements

This is an Internal Posting open ONLY for current North Carolina Department of Adult Correction employees and eligible RIF Candidates from NC State Government. To include eligible current Temporary Employees.
Knowledge of Division of Adult Correction, Prisons Section Policies and Procedures, Laws, Rules and Regulations which govern the Central files on all current offenders and released offenders.
Knowledge and application techniques pertaining to personal computers, the Offender Population Unified System (OPUS), and EDMS (OmniDocs/OmniScan) with a minimum of 1 years’ experience.
Communicate clearly and effectively, both orally and in written form; and handle multiple tasks simultaneously.
Ability to assist the supervisor in training, overseeing work, and special projects.
High school diploma or General Educational Development (GED) diploma and three years of progressively responsible administrative/office management experience OR Equivalent combination of education and experience.

Responsibilities

Lead the workflow for the EDMS Section.
Ensuring that the work is distributed equally and completed efficiently and in a timely manner.
Scanning in Judgment and Commitments, offender unit jacket paperwork, Parole Commission/Supervision paperwork, and DCI paperwork as necessary using the Omni Scan program.
Quality control and consolidation of offender’s records that are housed in OmniDocs.
Assist staff development, training and education to facility as needed to ensure efficient operation of the EDMS section.
Assist as a backup and perform duties in the absence of their co-workers within the section.
Consolidating files in OmniDocs per the document’s classification process.
Processing and adding the annotations of corrections for the Data Repair Section of Combined Records in OmniDocs and scans in Disciplinary packets from the NC Prison Disciplinary Department.
Verifying cases within OPUS listed as “PRIORITY.”
Processing and quality control review for errors and confirming the OT87, IP01 and OT20 screen Livescan.
Staying abreast of the Department of Adult Correction policies and procedures which govern the release of information and the confidentiality of records and knowledgeable of Combined Records policies and procedures, and NCDAC Legal Section.
Assist with special projects as required.