Claims Processing Specialist

Winsupply•Moraine, OH

About The Position

Winsupply Sourcing Services (WSS) operates ~2 million square feet of wholesaling warehouse space, while offering inventory and vendor management solutions, to be the premier vendor partner for our customer base. Our customer base consists of aspiring entrepreneurs who own and operate their own wholesale distribution businesses, now over 650 businesses nationwide. Therefore, this job provides the opportunity to have a direct impact in the success of entrepreneurial small businesses across the United States, and in particular, those that rely on WSS to improve their inventory turnover. WSS transacts with vendors and customers nearly three quarters of a million times in a given fiscal year. In this role, you will help ensure WSS’ profitability is protected by ensuring all claims are filed timely and accurately with our vendor partners, in compliance with their required processes

Requirements

Associate’s Degree in Accounting, Finance, Business or related field. In lieu of degree, relevant experience considered.
Detail oriented; analytical / critical thinking; data analysis; effective communication; customer-focused mindset; deadline driven.
Proficient with office technology and software

Nice To Haves

Experience in wholesale industry a plus.

Responsibilities

Calculate and file claim backs with all vendor partners, in compliance with their policies and procedures, on all vendor job quotes, as well as special price allowances, honored on Distribution Center purchases
Maintain accurate list of negotiated vendor claim agreements and ensure completeness of filings
Drive consistency in format to standard WSS template, and build internal, automated reporting
Ensure internal recordkeeping is accurate, as well as complete collection of open claim backs
Review related, open credits and debits to ensure application
Monitor vendor charges / charge backs / deductions, verify accuracy, and invoice denied claims
Maintain accurate process document understanding of vendor claim filing requirements in addition to debit memos written
Ensure 1:1 claim filing per debit memo on all requiring vendors and that filings are complete and accurate with all necessary support
Work with Dedicated Service Specialists and Distribution Center personnel to obtain supporting photographs and other information
Manage vendor disputes on all filed claims and respond to all inquiries / requests for additional information related to debit memos written; ensure compliance to WSS vendor policies
Develop WSS / Winsupply operational and system expertise, including knowledge of internal ERP system
Maintain proper documentation on all matters; communicate identified process improvements
All other duties as assigned