CIVIL PROCESS SPECIALIST

Morrison County•Little Falls, MN

1d•$24 - $34•Onsite

About The Position

This position receives and disseminates civil process requests received in the office; collects and compiles various information and runs reports; prepare claim forms and ensures all bills are properly coded and forwarded to the auditor's office for payment. Communicates with: Internally – All Sheriff’s office staff. Externally –Public. Supervision: N/A

Requirements

Requires specialized training beyond High School, but less than an associate degree.
Two (2) years of clerical experience required.
Ability to pass all position required background(s) and testing(s).
BCA certification.
Cyber security training.
Understanding of the organization’s goals and objectives.
Strong interpersonal skills.
Good written, oral, and interpersonal communication skills.
Highly self-motivated and directed.
Strong organizational skills.
Excellent attention to detail.
Ability to effectively prioritize and execute tasks in a high-pressure environment.
Able to work in a team-oriented, collaborative environment.

Responsibilities

Receives, research jurisdiction and enters civil process into system.
Reviews letter of instruction for specific requests and alerts deputies.
Disseminates papers to deputies for service and monitors timely service.
Prepares letter of instruction to out of county agencies requesting service and forward same.
Records all services into system, prepare appropriate affidavit/certificate and invoice.
Determines if affidavit/certificate needs to be e-filed with the court system and if so, complete same or mail documents to requester.
Monitors receipt of payment for services.
Receives Writs of Execution and research appropriate action needed.
If necessary, calculate amount owed including county fees, commission and interest.
Prepares necessary paperwork in accordance with state statute and disseminates to deputies for service, calculates deadlines for follow up and monitor file for same.
Maintains ledger for all monies received.
Discusses with Creditor regarding how to manage the file going forward.
Prepares all necessary correspondence to parties involved regarding status and conclusion of matter.
Calculates final amount owed on judgment and file necessary documents with court.
Maintains proper documentation pursuant to state statute.
Maintains mortgage foreclosure calendar, completes certificate of sale.
Provides excellent customer service in-person, via email, and over the phone by greeting individuals professionally, answering questions, taking complaints, taking detailed messages, and providing timely follow-up as needed.
Performs general administrative duties, including monitoring and ordering office supplies, preparing memos, and processing invoices and purchase orders for payment.
Performs related work as required.