Civil Case Status Clerk (Legal Records Clerk)

Fairfax County (VA) • Fairfax, VA

355d • $44,368 - $73,946

About The Position

Located in the Circuit Court Civil Branch, under the supervision of the Civil Status Division supervisor, this position performs a wide variety of complex and technical processes and duties in the team and is responsible for a variety of duties. Prepares cases for appeal to the Virginia Court of Appeals and the Virginia Supreme Court. Prepares garnishment dismissal and show cause orders. Assists in the administration of the Differentiated Case Tracking Program (DCTP). Prepares and coordinates all elements of various dockets and analyzes information from civil law/domestic case documents for the Circuit Court. Prepares and coordinates all elements of the weekly Friday Motions Docket. Assists the public, attorneys, staff, and judges in person, via written correspondence, through the court's website, email, and over the telephone. Performs other duties as required.

Requirements

• Any combination of education, experience, and training equivalent to high school graduation
• Two years of experience providing administrative support, technical support, customer service, or working in a court or legal environment

Nice To Haves

• Two or more years of Court and/or legal experience
• Two or more years of experience providing front-line customer service
• Knowledge of the Code of Virginia and regulations in relevant areas
• Excellent attention to detail and organizational skills
• Clear and concise oral and written communication skills
• Experience working in a team environment
• Ability to exercise tact, discretion, initiative, creativity, and independent judgment
• Experience in the use of Microsoft Office computer software, especially Word, Excel, and Outlook

Responsibilities

• Receives and reviews documents to ensure completeness for filing and recording
• Prepares and processes legal documents
• Enters and updates case information in the case management system
• Scans and indexes documents in the case management system
• Reconciles daily receipts, identifies discrepancies and makes corrections
• Assists customers by phone, and in person with miscellaneous inquiries
• Maintains, stores, and ensures accessibility of case files
• Assists the public requesting to review, and/or obtain copies of case files
• Prepares and monitors Court dockets
• Ensures the confidentiality of court records in accordance with the Code of Virginia and the Rules of the Supreme Court

Benefits

• Health insurance
• Paid holidays
• Flexible scheduling
• Tuition reimbursement
• Professional development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees