Civil Case Management Specialist - Clerk of C

Hall County•Gainesville, GA

About The Position

The Civil Case Management Specialist is responsible for the full lifecycle management of civil matters filed in the Superior and State Courts, from initial filing to final disposition and archival. The role requires advanced knowledge of Georgia civil procedure, Uniform Superior Court Rules, statutory filing requirements, electronic case management systems, mandated e-filing processes, case type identification, docketing practices, protective order registry compliance, and the custodial duties imposed on Clerks under O.C.G.A. This position ensures accurate, timely, and lawful processing of all civil actions, supports judges and court staff, communicates with attorneys and self-represented litigants, and maintains the official civil court record.

Requirements

High school diploma or equivalent required; associate’s or bachelor’s degree in legal studies, criminal justice, or public administration preferred.
Two (2) years of experience in a Clerk’s Office, law office, or court setting, preferably with civil filings.
Knowledge of Georgia civil procedure, OCGA Titles 9, 15, 18, and 19, and Uniform Superior/State Court Rules.
Proficiency with case management systems (e.g., Odyssey or ICON) and Georgia e-filing platforms (e.g., PeachCourt or eFileGeorgia).
Strong organizational skills, accuracy, and attention to statutory detail.
Familiarity with appellate processing, petitions for review, or transfer procedures.
Knowledge of the court system is a requirement for this position.
Knowledge of state laws, local orders, and department policies and procedures.
Knowledge of court case management practices and procedures.
Knowledge of modern office practices, procedures, and equipment.
Knowledge of computerized systems for maintaining various records.
Skill in maintaining accurate court records.
Skill in decision making.
Skill in performing basic mathematical calculations.
Skill in utilizing a computer, calculator, copier, and facsimile machine.
Skill in interpersonal relations.
Skill in oral and written communication.
Ability to understand and carry out oral and written instructions.
Ability to establish and maintain effective working relationships with co-workers and other circuit/county employees.
Must be proficient in typing.
Ability to operate the ICON/CMS360 Case Management System.
Proficient with Microsoft Office Suite.
Ability to make decisions in a fast-paced court environment.
Ability to interact with the public, attorneys, and judicial staff.
Flexibility with working hours as Court may run past the standard business hours.
Ability to deal tactfully and courteously with other employees and departments.
Ability to communicate clearly and effectively, both orally and in writing.

Nice To Haves

associate’s or bachelor’s degree in legal studies, criminal justice, or public administration preferred.
preferably with civil filings.
Familiarity with appellate processing, petitions for review, or transfer procedures.