City Secretary Administrative Specialist

City of Waco, TX • Waco, TX

373d • $19

About The Position

The City of Waco Seeks an energetic, customer service-driven individual with critical thinking and problem-solving skills to join our team. As an Administrative Specialist for the City Secretary's Office, you would apply your administrative support skills, multitasking experience, and prioritizing skills daily while assisting employees, visitors, and City Council members. Knowledge of City operations and the ability to problem-solve various situations promptly with minimal supervision will be crucial to your success. If this sounds like an exciting career for you, apply now!

Requirements

• H.S. Diploma Or GED
• Three years of clerical or customer service experience
• Associate's Degree In Applied Sciences, Business Administration, Human Resources, Marketing, Business Management Technology, or a related field may be substituted for the required experience.
• Texas Driver's License

Responsibilities

• Performs basic clerical and administrative duties in accordance with Department procedures and City policy, including data entry, record keeping, basic accounting, preparing and processing documents, and maintaining files.
• Assists with city council meetings as needed, both during the workday and in the evenings.
• Provides customer service, information, and assistance to visitors and others having business with the City.
• Processes and maintains a variety of electronic and paper files, records, reports, and documents.
• Answers incoming telephone calls and directs the caller to the correct person or work group or takes and relays messages as appropriate.
• Prepares invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
• Conducts research, compiles data and prepares reports and Proclamations for consideration and presentation by Council, Executive Team, and City Secretary.
• Attends meetings to record minutes or assist public and/or staff meetings.
• Reads and analyzes incoming memos, submissions, and reports to determine their significance and plans their distribution and response.
• Files and retrieves official City documents, records, and reports.
• Makes travel arrangements for City Secretary and City Council.
• Prepares and posts agendas and makes arrangements, such as coordinating catering for luncheons, committee, board, and other meetings as needed.
• Trains other clerical staff and arranges for employee training by scheduling training or organizing training material.
• Explains administrative, code of ordinances, and operation policies and procedures for employees and residents.
• Posts and/or publishes public notification of all official activities or meetings as required by the Open Meetings Act.

Benefits

• Minimum Starting Salary is $19.63 per hour depending on qualifications

What This Job Offers

• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED