1901 CIC Office Manager

Communities Empowered Through Construction • Chicago, IL

57d

About The Position

• Oversee daily office operations, ensuring efficiency in workflows and software utilization.
• Manage company correspondence, including emails, calls, and document organization.
• Maintain office systems, supplies, and technology, ensuring smooth integration with QuickBooks, Stack CT, Project Scheduling 10, and Journeyman software.
• Handle certified payroll processing, ensuring compliance with prevailing wage laws.
• Manage invoices, purchase orders, and payments for subcontractors and vendors.
• Work with accountants for bookkeeping and tax-related tasks using QuickBooks.
• Track project budgets, expenses, and financial reporting.
• Oversee compliance documentation for city, state, and federal regulations.
• Assist in bidding and estimating processes using Stack CT software.
• Track project schedules and milestones using Project Scheduling 10.
• Coordinate with field teams on daily logs and reporting via Journeyman software.
• Ensure permits, insurance, and licenses are current and accessible.
• Act as the primary liaison between the company and city officials for permits, inspections, and regulatory approvals.
• Maintain strong communication with clients, investors, and retail tenants involved in development projects.
• Coordinate with partnering companies, including minority-owned subcontractors, architects, and engineers, ensuring smooth collaboration.
• Assist in hiring, onboarding, and managing employee records.
• Ensure safety training and certifications are up to date.
• Organize team meetings, progress reviews, and site visit coordination.
• Managing office software, project management tools, and IT support needs
• Maintaining company databases, CRM systems, and cloud storage
• Ensuring effective communication between office and field staff
• Assisting with contracts, bid documents, and compliance paperwork
• Ensuring adherence to local, state, and federal regulations
• Handling confidential and sensitive company information

Requirements

• 27 Wards Resident Preferred
• 1 - 3 Years Working Experience
• Office Management
• Microsoft Suite
• Great Communications Skills
• QuickBooks
• Financial Reporting
• Project Management Tools

Responsibilities

• Oversee daily office operations
• Manage company correspondence
• Maintain office systems, supplies, and technology
• Handle certified payroll processing
• Manage invoices, purchase orders, and payments for subcontractors and vendors
• Work with accountants for bookkeeping and tax-related tasks
• Track project budgets, expenses, and financial reporting
• Oversee compliance documentation for city, state, and federal regulations
• Assist in bidding and estimating processes
• Track project schedules and milestones
• Coordinate with field teams on daily logs and reporting
• Ensure permits, insurance, and licenses are current and accessible
• Act as the primary liaison between the company and city officials
• Maintain strong communication with clients, investors, and retail tenants
• Coordinate with partnering companies
• Assist in hiring, onboarding, and managing employee records
• Ensure safety training and certifications are up to date
• Organize team meetings, progress reviews, and site visit coordination
• Managing office software, project management tools, and IT support needs
• Maintaining company databases, CRM systems, and cloud storage
• Ensuring effective communication between office and field staff
• Assisting with contracts, bid documents, and compliance paperwork
• Ensuring adherence to local, state, and federal regulations
• Handling confidential and sensitive company information

Benefits

• TBC

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees