Chief of Staff

Co-active Training Institute • San Rafael, CA

413d • Remote

About The Position

The Chief of Staff at CTI serves as a strategic partner to the CEO and leadership team, responsible for driving company-wide initiatives and ensuring alignment across teams. This role involves leading critical processes, managing communications, and translating leadership vision into actionable plans while fostering a culture of clarity, accountability, and high performance. The Chief of Staff will play a pivotal role in scaling the Co-Active movement and enhancing community engagement.

Requirements

• Deep appreciation for a company guided by a mission and its values.
• Initiative and full ownership of work, resetting expectations as needed.
• Ability to hold oneself and others accountable for high performance standards.
• Strategic thinking and development of long-term plans aligned with organizational goals.
• Strong written and verbal communication skills.
• Ability to build strong relationships with internal and external stakeholders.
• High level of professionalism and discretion in handling sensitive information.
• Trustworthy and dependable in managing confidential data.
• Ability to adapt to changing priorities in a fast-paced environment.

Nice To Haves

• Experience in the coaching industry or related fields.
• Familiarity with OKR processes and project management tools.

Responsibilities

• Serve as a strategic partner to the CEO and leadership team.
• Run Executive Team meetings, Management Team meetings, and All Staff calls, including compiling agendas.
• Lead the annual strategy process with the CEO and Executive Leadership Team to define key priorities and initiatives.
• Act as the primary support between the CEO and Board, fulfilling the role of Secretary of the board.
• Attend all board meetings to take minutes and liaise with the Executive Assistant on administrative tasks.
• Conduct market analysis and research on strategic initiatives and emerging trends in the coaching industry.
• Manage special projects and cross-functional initiatives, serving as a project manager for strategic company-wide initiatives.
• Act as CEO representative in high-level meetings and own CEO communications, strategy, and writing for all messages.
• Assist in preparing the CEO for important meetings, presentations, and external engagements by providing detailed briefs and materials.
• Own and manage the production of all staff calls and management team calls, ensuring they are organized and impactful.
• Implement tools to create transparency and ease for key projects.
• Run the prioritization process and ensure seamless execution of company priorities.
• Lead the end-to-end OKR process ensuring alignment between company goals and team performance.
• Assist the CEO in managing relationships with key external stakeholders, including partners, investors, and clients.
• Coordinate high-profile meetings and events, ensuring the CEO and leadership team are well-prepared.

Benefits

• Wellness Fridays - every other Friday off throughout the year.
• No Meeting Fridays on alternate Fridays.
• Generous PTO and annual holidays.
• Medical, dental, vision plans available.
• Work from home setup.
• Monthly Technology Stipend.
• Employee Stock Ownership Plan.
• Retirement Plan with company contribution.
• Employee Registration Program for CTI programs.
• Parental leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Industry: Professional, Scientific, and Technical Services
• Education Level: No Education Listed