Chief of Administration

United Nations•New York, NY

64d

About The Position

The position is located in the Counter-Terrorism Committee Executive Directorate (CTED) and the incumbent reports to the Executive Director/Assistant Secretary-General.

Requirements

A minimum of fifteen years of progressively responsible experience in human resources management, budget, public or business administration, or related field is required.
Experience working with United Nations main organs or their subsidiary bodies or comparable organs of other international organizations is required.
Experience in making public presentations is required.
Experience with the United Nations common system organization or other international multilateral organization is required
Demonstrated ability to provide seasoned, effective, specialized advice on a broad range of human resource, financial, budgetary, logistical, administrative, and safety and security areas to Head of Mission and senior staff
Proven ability to ensure adequate service levels with respect to all key administrative, financial, procurement and operational functions of CTED
Ability to ensure adequate preparation of reports and papers on administrative, financial or substantive matters
Demonstrated commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of CTED's work and operations.
Excellent analytical and drafting skills to organize and prepare an annual budget combined with the ability to present a budget before intergovernmental bodies and justify detailed requested expenditures.
Understands and applies all of the UN rules, regulations, policies and guidelines related to Special Political Missions, especially the financial and staffing rules and regulations of the Organization.
Supervises or monitors staff appraisal process, including informal arbitration of staff disputes, recruitment of all staff, work force planning, use of extra-budgetary funding and allocations, and other administrative functions.
Applies knowledge of international law/international relations and CTED substantive work on counter-terrorism activities to function as a senior manager, assign resources and staff as appropriate, to assume OIC responsibilities as needed, and represent CTED at international meetings, workshops or conferences.
Consistently persistent when faced with difficult problems or challenges and remain calm in stressful situations.
Speaks and writes clearly and effectively
Listens to others, correctly interprets messages from others and responds appropriately
Asks questions to clarify, and exhibits interest in having two-way communication
Tailors language, tone, style and format to match the audience
Demonstrates openness in sharing information and keeping people informed
Develops clear goals that are consistent with agreed strategies
Identifies priority activities and assignments; adjusts priorities as required
Allocates appropriate amount of time and resources for completing work
Foresees risks and allows for contingencies when planning
Monitors and adjusts plans and actions as necessary
Uses time efficiently.
Serves as a role model that other people want to follow
Empowers others to translate vision into results
Is proactive in developing strategies to accomplish objectives
Establishes and maintains relationships with a broad range of people to understand needs and gain support
Anticipates and resolves conflicts by pursuing mutually agreeable solutions
Drives for change and improvement; does not accept the status quo
Shows the courage to take unpopular stands
Identifies the key issues in a complex situation, and comes to the heart of the problem quickly
Gathers relevant information before making a decision
Considers positive and negative impacts of decisions prior to making them
Takes decisions with an eye to the impact on others and on the Organization
Proposes a course of action or makes a recommendation based on all available information
Checks assumptions against facts
Determines that the actions proposed will satisfy the expressed and underlying needs for the decision
Makes tough decisions when necessary
English is required
Advanced university degree (Master's degree or equivalent) in law, political science, international relations, business or public administration, finance, human resource management or related areas is required.
A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Nice To Haves

French is desirable.
Experience in data analytics or related area is desirable.

Responsibilities

Contributes to the effective implementation of relevant Security Council resolutions 1373 (2001), 1624 (2005), 2178 (2014), 2396 (2017), 2462 (2019), 2482 (2019), 2617 (2021), 2713 (2023) and other relevant resolutions on counter-terrorism and countering violent extremism conductive to terrorism
Contributes to the formulation of CTED's overall strategies and policies
Supports the CTC in the delivery of its mandated activities
As a member of the senior management team, represents the Executive Director at the inter- departmental level on all aspects of CTED's work as appropriate, assists the Executive Director in determining the budgetary priorities in line with CTED's annual programme of work
Coordinates management issues with the Executive Director and Head of the Assessment and Technical Assistance Office (ATAO)
As directed by the Executive Director, coordinates activities of CTED with members of the Security Council's Counter-Terrorism Committee, the wider United Nations membership and other United Nations departments and offices, as appropriate Assists the Executive Director in her functions and act as her representative when required
Provides leadership in change management programmes to respond to new mandates, programmes, technologies or organizational restructuring
Provides strategic leadership and direction for CTED's human, financial, and risk management frameworks, ensuring that staffing structures, talent development, and internal controls are aligned with organizational priorities and designed to mitigate operational and compliance risks
Develops work force planning strategies and succession plans based on organizational trends and changing programme needs, forecasting and evaluating options, particularly in terms of resource implications
Oversees the formulation, implementation, and monitoring of CTED's budget, ensuring effective resource allocation, financial integrity in planning and execution, while advising senior management on short-, medium- and long-term financial sustainability
Co-ordinates and oversees the preparation of reports for presentation to intergovernmental bodies such as the Advisory Committee on Administrative and Budget Questions, the General Assembly and other policy-making organs, as appropriate
Provides strategic policy guidance on the dissemination of information to the public regarding the Committee and CTED's work by conducting high-level speaking engagements
Supervises logistical support for CTED missions to Member States or CTED co-hosted workshops and special meetings of the Committee outside of Headquarters
Strengthens organizational performance, governance, and knowledge management systems by promoting innovation in administrative processes, digital recordkeeping, and information security, embedding risk-aware practices in data governance and decision-making processes
Supervises the editorial work in CTED and the quality of documentation
Provides strategic oversight for the integration of risk management into programme delivery to safeguard mandate implementation and ensure timely, high-quality outputs
Reviews work programmes and prepares e-PAS documents for members of the branch of the information and administrative office
Fosters teamwork and open communication among staff in CTED and across its structural and organizational boundaries.