Chief Fiscal Officer

County of Shasta (CA)•Redding, CA

63d

About The Position

Under limited direction, to manage and oversee complex administrative, fiscal, and operational functions of a department; may supervise and train staff; and to perform related work as required. DISTINGUISHING CHARACTERISTICS Positions in this senior management class typically report organizationally to the department head. These positions have significant responsibility for departmental fiscal/budget matters, and other assigned administrative functions. Fiscal responsibilities performed and overseen include areas such as budget preparation and monitoring, fiscal and program analysis, financial reporting, and department level accounting functions. Administrative responsibilities performed and overseen include areas such as contracts, grant preparation and monitoring, and other general management support to the department. Chief Fiscal Officer may be responsible to supervise and train other staff. Duties are performed with a high level of independence and initiative. This position is an unclassified, at-will position.

Requirements

Any combination of education and experience sufficient to directly demonstrate possession and application of the following:
Knowledge of: Principles of public finance and administration; principles of personnel and business management including organization, budgeting, and administrative analysis; general provisions of federal and state laws, rules, and regulations relating to the administration, reimbursement claiming, and reporting of departmental services; principles of governmental accounting and financial auditing, including cost accounting; principles of leadership, supervision, personnel management, and training; research methodology for complex statistical analysis and data; data processing and procedures related to departmental applications; preparation and monitoring of grants, contracts and memorandums of understanding.
Ability to: Pro-actively articulate and promote the mission, business goals, and objectives of the department; strategically and operationally plan, organize, direct, and coordinate administrative, budgetary, and programmatic activities in consultation with the department head and other senior managers; provide direction, training, and guidance to department staff in effective team-building, creative problem solving, strategic thinking, and other leadership skills; effectively supervise staff; set, monitor, and/or carry out clear goals and objectives; communicate effectively both orally and in writing; effectively represent the department head as assigned and form and maintain an effective working relationship based ona shared vision; think creatively, focus on results and outcomes; exercise initiative, ingenuity, and sound judgment in the identification and solving of difficult administrative problems; prepare and monitor the annual budget, and exercise sound short and long-term fiscal judgment; assemble and analyze data, and prepare accurate and clear reports and recommendations; oversee the development and administration of grants, contracts and memorandums of understanding; establish and maintain collaborative working relationships with advocacy groups, governmental agencies, the public, and others contacted in the course of work, and demonstrate political sensitivity; recommend and implement policies and procedures.
A bachelor's degree from an accredited college or university in business or public administration, accounting, finance, economics, or closely related field AND three (3) years of progressively responsible experience performing administrative, accounting, auditing, budget management, or program analysis duties which include supervisory or management experience in a governmental setting.
Some positions in this classification may require possession of a valid California driver's license. Employees who drive on County business to carry out job-related duties must possess a valid California driver's license for the class of vehicle driven and meet automobile insurability requirements of the County. Eligibility for employment for those who do not meet this requirement due to disability will be reviewed on a case-by-case basis by the appointing authority.

Nice To Haves

Knowledge of the operations of the assigned department and management information systems is desirable.
Managerial and/or supervisory experience in another county department, or related management experience in a private, non-profit, or public sector organization may be substituted on a year-for-year basis in lieu of formal education.

Responsibilities

Provides oversight and supervision for the administrative, operational, and fiscal activities of the department, including contractual and general business activities
prepares or oversees the preparation of County budget submissions, and other budgetary and reporting information required by State and/or Federal agencies
develops, administers and implements departmental fiscal policies and procedures
maintains current knowledge of industry standards for public finance administration, cost and fiscal control accounting, financial reporting, and financial forecasting and analysis
ensures compliance with governmental accounting standards and Federal, State and County fiscal regulations and mandates
interprets financial data and maintains fiscal controls
conducts financial audits
oversees and coordinates processing of departmental invoices, payments and similar transactions
assists in the preparation of funding proposals for innovative approaches to providing services
monitors, tracks, and oversees grant funding
supervises fiscal, administrative, professional, clerical, or technical staff (recommends hiring, supervises, trains, motivates, and evaluates staff performance, including participating in any disciplinary process when appropriate)
actively promotes the mission, business goals, and objectives of the department with staff and other involved agencies
coordinates departmental fiscal operations with Auditor-Controller's Office
may prepare staff reports to the Board of Supervisors
prepares or oversees the preparation of contracts and memorandums of understanding (MOU) with other agencies and supervises the administration of such contracts and/or MOUs
confers with the department head and other senior managers to make recommendations for fiscal, operational, administrative, or departmental personnel policies and procedures
participates in the development and implementation of goals, objectives, policies, and priorities relative to the departments function
prepares or oversees the preparation of a variety of correspondence and reports
develops systems and coordinates the maintenance of data processing software, hardware and other equipment
manages purchasing and leases
prepares strategic and operational plans, collects data, conducts studies, and translates policies and procedures into practical terms for staff
prioritizes multiple work assignments effectively, and works well under pressure of deadlines
investigates and resolves complaints from staff and clients
represents the department at various meetings and in contacts with community organizations or individuals
acts for the department head in all matters to which assigned