Chief Financial Officer (CFO)

TLCS, Inc.

5h•$190,296 - $220,291•Onsite

About The Position

The Chief Financial Officer (CFO) oversees the financial, banking, budgeting, and accounting functions of the Agency and its affiliated entities, and is responsible for supervision of the day-to-day activities of the Agency’s Accounting/Payroll Department. The CFO is also part of the Leadership Team, assisting in making critical decisions for the entire Agency as well as organizational development. The CFO is responsible for ensuring compliance with relevant laws and authorities, as well as implementing sound administrative, financial and cash management practices across a multi-entity organizational structure. Specific functions include overall management of the automated accounting and payroll systems; preparation of annua1 Agency budgets and grant budgets; preparation and presentation of timely and accurate GAAP financial statements; supervision/preparation of periodic claims and required reports to funding agencies, the IRS, California Franchise Tax Board, Secretary of State, and other regulatory bodies; coordination of the Agency’s banking functions; updating and maintaining written accounting and fiscal management procedures; and coordination with private and government auditors. In addition, the CFO provides fiscal oversight for affiliated LLCs, including property-holding entities, and ensures appropriate financial reporting, tax compliance, and inter-entity coordination in support of the Agency’s mission and long-term sustainability.

Requirements

Minimum of 10 years’ experience in affordable housing real estate development, with at least 5 years in a senior leadership or director-level role with a focus on serving vulnerable populations, especially those transitioning out of homelessness.
Demonstrated success in leading full-cycle development of LIHTC, PSH, and/or affordable housing projects.
Deep knowledge of federal, state, and local housing finance tools, including public-private partnership models.
Proven ability to manage complex budgets, capital stacks, and regulatory compliance.
Excellent leadership, negotiation, and relationship-building skills.
Provide own vehicle, possess a valid California Driver’s License and current vehicle insurance. Driving record must meet, and continue to meet the generalized driving guidelines used by our insurance broker.
Must have at least 3 years of driving experience.
Ability to pass clearance of various agencies including but not limited to, the Department of Justice, the Federal Bureau of Investigation, the Department of Motor Vehicles, a third party consumer reporting agency, and, perhaps, other agencies.

Nice To Haves

Experience working with vulnerable populations and a strong understanding of supportive housing principles.
Previous experience working with individuals with psychiatric and/or other disabilities, homelessness and substance abuse is highly desirable.
Consumer of mental health services or a family member of a mental health consumer desirable.

Responsibilities

Perform accounting, maintain documentation, and prepare reports related to administration of the Employee Retirement Plan sponsored by the Agency, including the review and approval of the annual IRS Form 990.
Oversee financial governance and compliance for affiliated legal entities, including LLCs, ensuring alignment with Agency policies, regulatory requirements, and best practices.
In partnership with the Leadership Team, act as a fiduciary to the Agency’s Profit Sharing Plan and Trust/401(k) Retirement Plans.
Serve as liaison to the Board of Directors’ Finance Committee, including preparing meeting agendas and related materials.
Negotiate and oversee financial relationships with lenders and banking institutions.
Prepare budgets and budget revisions, including preparation of detailed schedules supporting budget line items.
Make recommendations for budget revisions where appropriate.
Ensure complete, accurate, and up-to-date financial records (including general ledger and sub-ledgers) are maintained on all accounting activities of the Agency.
Ensure the Accounting Department is prepared for all audits and site visits conducted by funding oversight agencies and independent auditor(s).
Review and approve all cash receipts entries, accounts payable coding and journal entries, and initiate such entries when necessary.
Analyze/reconcile general ledger accounts and adjust as necessary.
Prepare cash flow analysis as needed. Monitor bank balances.
Establish and supervise accounting and financial control policies and procedures for fund-raising events.
Manage all Agency credit cards and vendor accounts.
Meet regularly with the CEO for supervision and to review the Accounting Department’s activities and progress related to the Agency’s financial goals and objectives.
Develop, supervise and modify accounting methods and procedures to conform with GAAP, the regulations of the Agency’s multiple funding sources, and recommendations of the company’s auditing firm.
Assist in the preparation of proposals and grant writing.
Prepare accurate and timely accrual basis, GAAP financial statements, with budget-to-actual variances, for distribution to managers, administrative staff, Board of Directors/Finance Committee, funding agencies, and other interested parties.
Prepare monthly Agency financial statements for distribution to management and the Board of Directors.
Prepare monthly budget-to-actual program financial statements for managers.
Prepare/supervise preparation of claims, semi-annual and annual cost reports as required by funding sources.
Develop and prepare other financial management reports as necessary for and requested by Agency management.
Ensure the completion and accuracy of reports to funding sources, and review documentation to ensure Agency and Funding Source standards are being met.
Review annual filings (990, 199, CT-2) prepared by an outside CPA for the Agency and affiliated entities, as applicable.
Prepare or review all necessary filings required by regulatory agencies including: quarterly federal and state payroll tax and retirement plan returns (DE 3's and 941's, etc.), and other filings which may arise as the Agency grows.
Complete all necessary forms and paperwork required by the programs on a timely basis (e.g., Federal forms, State/County forms, etc.).
Oversee and coordinate all federal, state, and local tax filings for the Agency and its affiliated LLCs, including multi-entity and multi-jurisdictional requirements.
Ensure timely and accurate filings and ongoing compliance with the California Franchise Tax Board, Secretary of State, and other applicable regulatory agencies for all entities.
Manage the flow of information and coordination with external tax advisors and CPAs related to complex organizational and entity-specific tax matters.
Monitor regulatory changes and ensure ongoing compliance as the Agency’s organizational and legal structure evolves.
Serve as a strategic financial leader during a period of organizational growth that includes multiple affiliated legal entities and mission-driven property assets.
Support the CEO and Board in understanding the financial, tax, and compliance implications of organizational structure, affiliated entities, and long-term asset stewardship.
Meet with the CEO for consultation, to review progress related to goals within the program, to recommend changes in program focus and/or budget implications, and to communicate needs and services.
Provide accounting orientation and training for all new Agency staff.
Write new procedures and/or policies approved by the CEO.
Develop, implement and update accounting and reporting systems in the Agency’s Procedures Manual.
Assist the Leadership Team with assigned organizational development activities including mergers, acquisitions, and other major projects including expansions/reductions and related reorganization activities.
Hire and supervise consultants as necessary to carry out accounting, financial, and other tasks as appropriate.
Attend Leadership Team and Managers Meetings, County and other meetings, trainings, seminars and professional skills development programs inside and outside the Agency as needed and/or required.
Coordinate or assist in, special research or management information projects as assigned by the CEO, including collecting data, creating, preparing and distributing various types of reports for evaluation purposes.
Ensure confidentiality and compliance with Agency HIPAA Privacy Policies.
Perform filing, the duplicating of forms and related office functions as needed.
Participate in Agency-wide group activities (e.g. staff breakfasts, picnic, retreat, etc.).
Travel to other program sites and destinations when necessary.
Supervise all functions related to the Agency’s automated accounting system.
Conduct supervisory meetings and supervise assigned staff indicated on Agency’s Organizational Chart.
Coordinate staff schedules, ensuring appropriate department coverage.
Assess, train, and support direct reports to ensure quality services.
Conduct regularly scheduled performance evaluations on each supervisee according to personnel policies.
Ensure and/or provide needed and required orientation and training to staff.
Ensure completion of, review and approve mileage sheets, petty cash vouchers, budget requests and related program expenses, keeping within budget limitations.

Benefits

21 PTO days per year (4 weeks & 1 day)
26 PTO days after the 5th year (5 weeks & 1 day)
6 days paid sick time
11 paid holidays
1 Personal Day
Leadership Development
Reimbursements
Eligible for Government Loan Forgiveness Programs
Employer-paid health insurance for employees and children (Kaiser, Sutter or Western Health Advantage)
HSA Contributions
Flexible Spending Account
401k match
PTO Cash Out
Voluntary Dental, Vision, Life Insurance, Accident Insurance, Disability Insurance and more
Employee Assistance Program
Regular wage step scale increases
Flexible start/end times for some positions
iPhone with unlimited data for personal/professional use and laptop for some positions
Clinical Supervision towards licensure (for certain positions and upon approval)
CEU days for certain positions
Up to $500 CEU allowance for certain positions
Annual BBQ and staff appreciation awards
Annual Gift Card Program
Referral Bonuses