Chief Executive Assistant

Briggs & Stratton • Milwaukee, WI

6d

About The Position

As a Chief Executive Assistant, your goal is to provide high-level, confidential administrative support and anticipate the business needs of the CEO and CFO, acting as an integral and valued part of their teams.You will do this by: Providing high-level administrative support to the CEO and CFO, including scheduling and coordinating meetings, travel (domestic and international), agendas, contact information and auxiliary materials Acting as primary point of contact for internal and external communications with the CEO and CFO through preparing, drafting, composing and editing incoming/outgoing correspondences, reports and other documents as requested while handling sensitive information with discretion Managing various projects in relation to the business support, ensuring projects are completed on time and within scope Answering incoming calls, taking messages, screening and handling routine items to facilitate timely resolution and efficient use of resources Creating presentations and materials for weekly/monthly/quarterly/annual updates in support of the CEO, CFO or other team members Facilitating executive and departmental meetings, including preparing agendas, tracking time, and action items and ensuring follow-up on key decisions and initiatives Coordinating office related invoices and expense reports and obtaining appropriate approvals per audit standards Acting as a trusted advisor for the leaders you support Serving as point of contact/lead for a variety of company or divisional activities including facilitating communication (in partnership with corporate communications), registration, and representation Maintaining the highest level of confidentiality and professionalism in all interactions Performing other duties as assigned The above statements are intended only to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities.You are the kind of person who is/has: Demonstrated ability to manage and maintain confidentiality of highly sensitive company information, including “insider information” Ability to prioritize, understand and manage complex information and projects in a fast-paced, flexible work environment Advanced Microsoft Office and Google Workplace applications skills Advanced working knowledge of department functions and processes Advanced written and verbal communication skills at all levels of the organization, specifically senior executives Proven ability to manage multiple projects at one time, meeting all deadlines Excellent organizational skills with strong attention to detail Ability to take independent action and solve complex problems with limited involvement from others Fluent in English and primary language used in area of responsibility and/or location

Requirements

• Demonstrated ability to manage and maintain confidentiality of highly sensitive company information, including “insider information”
• Ability to prioritize, understand and manage complex information and projects in a fast-paced, flexible work environment
• Advanced Microsoft Office and Google Workplace applications skills
• Advanced working knowledge of department functions and processes
• Advanced written and verbal communication skills at all levels of the organization, specifically senior executives
• Proven ability to manage multiple projects at one time, meeting all deadlines
• Excellent organizational skills with strong attention to detail
• Ability to take independent action and solve complex problems with limited involvement from others
• Fluent in English and primary language used in area of responsibility and/or location
• Bachelor's Degree in Business Administration or related degree with a minimum of 10 years of relevant work experience OR a High School Diploma/GED and at least 15 years of relevant work experience.
• Relevant work experience would be serving as a senior administrative or executive assistant with a minimum of five (5) years of experience providing direct, high-level support to C-suite executives, specifically a Chief Executive Officer (CEO) and/or a Chief Financial Officer (CFO).
• This experience should demonstrate a proven ability to manage complex schedules, handle sensitive and confidential information with discretion, and effectively support the strategic priorities of the company's top leadership.

Nice To Haves

• Global Organization Support: Experience supporting leaders within a multinational or global organization is highly preferred. This includes familiarity with coordinating logistics, communications, and meeting times across different time zones and cultural contexts.
• Technology Proficiency: Demonstrated proficiency with cloud-based productivity suites, specifically experience using Google Workplace (formerly G Suite), is preferred. This includes expertise in Google Docs, Sheets, Slides, Calendar, and Gmail for efficient communication, document management, and scheduling.

Responsibilities

• Providing high-level administrative support to the CEO and CFO, including scheduling and coordinating meetings, travel (domestic and international), agendas, contact information and auxiliary materials
• Acting as primary point of contact for internal and external communications with the CEO and CFO through preparing, drafting, composing and editing incoming/outgoing correspondences, reports and other documents as requested while handling sensitive information with discretion
• Managing various projects in relation to the business support, ensuring projects are completed on time and within scope
• Answering incoming calls, taking messages, screening and handling routine items to facilitate timely resolution and efficient use of resources
• Creating presentations and materials for weekly/monthly/quarterly/annual updates in support of the CEO, CFO or other team members
• Facilitating executive and departmental meetings, including preparing agendas, tracking time, and action items and ensuring follow-up on key decisions and initiatives
• Coordinating office related invoices and expense reports and obtaining appropriate approvals per audit standards
• Acting as a trusted advisor for the leaders you support
• Serving as point of contact/lead for a variety of company or divisional activities including facilitating communication (in partnership with corporate communications), registration, and representation
• Maintaining the highest level of confidentiality and professionalism in all interactions
• Performing other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level