CHIEF DEPUTY CITY CLERK

City Of Visalia • Visalia, CA

412d • $96,570 - $96,576

About The Position

The Chief Deputy City Clerk serves as the Clerk to the City Council and various City agencies, overseeing the recording of proceedings, conducting research, and preparing special reports. This role involves managing municipal elections, ensuring compliance with political practices, and training staff on relevant laws. The position also includes administrative support to City Council members and supervising administrative staff.

Requirements

• Senior level experience in a similar role or field.
• Knowledge of municipal government operations and procedures.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and meet deadlines.

Nice To Haves

• Experience with public records management systems.
• Familiarity with election processes and compliance regulations.
• Previous supervisory experience.

Responsibilities

• Attend City Council meetings and oversee the recording of proceedings.
• Distribute relevant information to City Council and staff.
• Conduct research and prepare special reports as requested by Council members and senior staff.
• Prepare and process ordinances, resolutions, and proclamations.
• Organize City Council agendas and related materials.
• Coordinate general and special municipal elections with County government.
• Manage compliance with the Fair Political Practices Commission.
• Update the Conflict-of-Interest Code and ensure timely ethics training is available.
• Train staff on laws including the Brown Act, Public Records Act, and Maddy Act.
• Ensure proper procedures for processing agenda items and records management.
• Provide administrative support to City Council members and senior staff, including scheduling and travel coordination.
• Supervise, train, and evaluate assigned administrative staff.
• Oversee the operation of City Advisory boards, committees, and commissions.
• Establish and manage a public record management system.
• Serve as a liaison between the City Manager, City Council, Department Heads, and community groups.

Benefits

• Health, Dental and Vision Insurance
• CalPERS retirement program
• Longevity Pay
• Onsite City Health and Wellness Clinic
• Paid Holidays, Vacation, Sick Leave

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Industry: Justice, Public Order, and Safety Activities
• Education Level: No Education Listed