Chief Administrative Officer (EMS Band 4)

State of Washington•Olympia, WA

37d•Hybrid

About The Position

Reporting to the three Board Members, the Chief Administrative Officer serves on the Executive Leadership Team and is responsible for management oversight, administration, and day-to-day operations of the agency's Administrative Services division (25 FTE). The division is responsible for Information Services, Budget, Fiscal/Accounting, Purchasing/Contracting, Facilities, Telecommunications, Public Records, Risk Management, Safety, and Mail operations.

Requirements

A bachelor's degree or higher with a major in business administration, political science, public administration, finance, or related field and at least six (6) years of experience as a mid-level or higher manager OR a combination of education and relevant experience equivalent to ten (10) years.
Leading teams with a collaborative leadership style.
Linking management and administrative efforts to improving program performance.
Taking risks and experimenting in an effort to improve service to customers.
Exceptional interpersonal and communications skills; ability to adapt communications to technical, professional, and managerial audiences and negotiate effectively with internal and external stakeholders.
Professional work experience characterized by increasingly responsible positions in a field such as budget, accounting, human resources, or information technology.
Demonstrated ability to lead positive organizational change.

Nice To Haves

Central budget office experience or large agency program equivalent in a Washington state agency, which includes direct communication with OFM and Legislative staff regarding budget issues.

Responsibilities

Provides strategic leadership and direction to division staff. Directly supervises the Chief Financial Officer, Chief Information Officer, and Facilities and Telecommunications Manager.
Maintains and champions a work environment that fosters respect, trust, integrity, diversity, equity, inclusion, professionalism, accountability, and continuous improvement.
Manages initiatives to improve agency-wide organizational performance, processes, and culture.
Participates in strategic planning activities. Advises Board Members on budget, information services, facilities, etc.
Works closely with the Chief Judge and Human Resources Manager to develop and implement policies and monitor agency compliance with policies and procedures.
Plans, organizes, develops, prepares, and submits all elements of the multi-fund agency biennial ($56 million) and supplemental proposals. Ensure the agency has the necessary FTEs and financial resources to operate effectively. Allocates and approves expenditures. Approves agency Fiscal Notes and Fiscal Impact Statements.
Ensures compliance with Executive Orders and Directives from the Governor's Office. Ensures compliance with Department of Enterprise Services (DES), Office of Financial Management (OFM), legislative, and Washington Technology Solutions (WATech) reporting requirements.
Serves as the Appointing Authority for the division, and has final authority for all personnel actions (i.e., hires, discipline) in the division.