Chief Administrative Analyst - Jefferson County

JobsQuest

2d•$85,737 - $132,995•Onsite

About The Position

Jefferson County is seeking to hire a Chief Administrative Analysts to oversee administrative human resource functions for their respective departments. Employees in this position perform a variety of high-level tasks including drafting resolutions for approval by the county commission, reviewing and updating departmental procedures, overseeing purchase orders and requisitions, making formal presentations on behalf of the department to various entities (e.g., city council, neighborhood associations, appointing authorities), providing direct support for senior staff members, and monitoring an annual departmental budget. As supervisors of subordinate personnel (e.g., Principal Accountants, Senior Accountants, Administrative Assistants), Chief Administrative Analysts take part in hiring decisions, assign and review work, administer performance appraisals, and provide work-related feedback.

Requirements

Bachelor’s Degree in Public Administration, Business Administration, Management Finance, Accounting, or a related field with coursework in finance or accounting.
Experience working in a supervisory capacity (e.g., training, assigning work, approving time off requests, taking disciplinary action, etc.).
Experience working within the procurement process to include requesting and/or issuing purchase orders, complying with applicable bid laws, and contract administration.
Experience researching, monitoring, and developing a budget (e.g., forecasting revenues, tracking expenditures, etc.).
Experience writing reports that outline or summarize proposals, research, projects, etc., including providing outcomes, recommendations, and presentations (e.g., grant applications, community improvement plans, policy analysis and/or development).
Experience managing projects (e.g., capital projects, construction accounting, systems development, risk management, analytics, etc.) to include planning, development, and implementation.
Experience utilizing software and/or systems (e.g., MS Office Suite, Munis, Kronos, MinuteTraq, etc.) to include creating pivot tables, spreadsheets, correspondence, presentations, running reports, and/or creating reports.
Experience monitoring departmental compliance with policies, codes, laws, or standards.

Nice To Haves

Master's Degree
Certificate in Public Administration or Management
Project Management Certifications (e.g., PMP, PMI. etc.)
Human Resources Certifications (e.g., SHRM, HRCI, IPMA, etc.)
Experience preparing reconciliations with various balance sheet accounts

Responsibilities

Prepares, monitors, and administers departmental or organizational budget by reviewing spending trends, expenditure reports, analyzing financial data, and ensuring expenditures are within annual budgetary limits.
Manages various projects as they relate to assigned work area.
Supports a senior staff member and/or department/jurisdiction by coordinating schedules, composing correspondence, producing reports, drafting ordinances/resolutions, updating procedure manuals, creating forms, maintaining and updating files, attending trainings, maintaining records, ordering supplies, and implementing and monitoring new programs.
Collaborates and communicates with various individuals, merit system employees, department heads, and elected officials by sending and responding to correspondence, attending meetings, making presentations, and working with other internal departments.
Procures and/or manages inventory (i.e., supplies and equipment) to ensure the products and services are available to meet the operational needs of each department.
Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training.