Chicago Early Learning Coordinator

Illinois Action For Children • Chicago, IL

7h • Hybrid

About The Position

Under the direction of the Chicago Application and Enrollment (CAE) Supervisor, the Chicago Early Learning Coordinator assists parents seeking Chicago Early Learning options in the City of Chicago. The Chicago Early Learning Coordinator will work to troubleshoot parents’ issues with completing the Chicago Early learning application, educate the parents regarding child development issues, quality indicators, licensing standards, Early Head Start Programs, Home Visiting programs, Doula programs, Chicago Early Learning Programs, IDHS Child Care Assistance Program and other program options such as Before and After school programs. Provides follow-up to parents to ensure contact has been made. Serves as a point person with internal and external programs. All work is to be completed with minimum supervision and in accordance with organizational standards.

This incumbent will be expected to promote and adhere to the workplace core capabilities of accountability, customer focus, continuous quality improvement, communication, competent people and clear priorities. All work is to be completed with minimum supervision and in accordance with organizational standards.

Requirements

• Bachelor's degree in Social Services, Early Childhood Education or related field with at least 18 credit hours of child development and two years work experience with direct childcare OR Associates degree or two years of college classes with a minimum of 60 credit hours in Social Services with at least 18 credit hours in child development with three years work experience with direct childcare in which at least one year is in a childcare resource and referral program.
• Ability to navigate several databases, websites or programs simultaneously while assisting callers.
• Ability to travel locally.
• Strong verbal and written communication skills
• Must have high speed internet

Nice To Haves

• Excellent presentation skills

Responsibilities

• Provide information to parents, DFSS and CPS staff regarding Chicago Early Learning application and enrollment process over the phone and/or at walk-in desk in accordance with IAFC and City of Chicago policies and procedures. This includes connecting parents and staff to the universal application website and Chicago Early Learning Family Resource Centers, appropriate CPS and DFSS offices, providing tuition information, etc. Ensure that problem cases are resolved in a timely, accurate and professional manner.
• Provide assistance to parents who are interested in applying for Chicago Early Learning programs through the online Chicago Early Learning Application. This includes answering questions regarding application navigation, completing and submitting online application for parents, updating and changing information for parents who have completed the application, providing referral assistance, and escalating application issues to DFSS and/or CPS as necessary.
• Provide enhanced referral service to parents based on parents’ needs/request and contractual obligations.
• Troubleshoot more difficult calls from parents and Chicago Early Learning sites regarding special needs referrals, child development issues, etc. Ensure problem cases are resolved in a timely, accurate and professional manner.
• Provide feedback to Supervisor on CEL application, verification, and enrollment process, including issues faced by parents completing these steps, noticeable trends, and customer feedback.
• Input data and maintain zip code database, DTP database, School Mint database, Smartsheet and Salesforce database.
• Refers potentially eligible parents to appropriate IAFC programs for information on IDHS program; educates parents on other IAFC programs.
• Reconcile and prepare reports for internal/DFSS/CPS use and written consumer education materials.
• Execute our workplace core capabilities of accountability, customer focus, continuous quality improvement (CQI), communication, competent people and clear priorities.
• Other Functions: The Organization may assign other functions to the job at its discretion.

Benefits

• Working with passionate team members that are driven by our Mission: Illinois Action for Children is a catalyst for organizing, developing and supporting strong families and powerful communities where children matter most.
• We strive to foster and implement a culture of diversity, equity, and inclusion across our organization. We know it is not only critical to the success of diversity initiatives - but instrumental in creating an unbiased and inclusive workplace! It not only relates to the diverse clients we serve but also creates a positive employee experience.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level