Chemistry Academic Advisor (part-time 17.5 hrs./wk.)
About The Position
The Student Outreach & Advisement Coordinator serves as a vital connection between the Chemistry & Biochemistry Department and its undergraduate students, acting as a primary point of contact for academic guidance, support, and engagement. This role is central to fostering student success by providing timely outreach, personalized advisement, and accurate information to help students navigate their academic journey from enrollment through graduation. With a strong focus on student retention, progress, and inclusion, the coordinator works closely with faculty, staff, and college offices to ensure consistent advising practices and compliance with university policies. The position requires sound judgment, discretion in handling sensitive information, and the ability to effectively address student needs while supporting a collaborative and student-centered environment.
Requirements
- A firm commitment to the mission of BYU
- Associate degree or other post-secondary education and 2+ years’ experience in advisement
- Proficient in Microsoft Office suite with a particularly high level of proficiency with EXCEL; Google drive, sheets/forms and features.
- Efficient and accurate data entry
- High degree of written and verbal communication skills
- Ability to keep information confidential
- Knowledge of undergraduate academic policies, degree requirements, and FERPA regulations
- Skill in academic advising and student support
- Strong written and verbal communication skills
- Organizational and time-management skills with attention to detail
- Ability to interpret and apply academic policies accurately
- Ability to manage multiple priorities and meet deadlines
- Proficiency in Microsoft Office and scheduling/database systems
- Ability to maintain confidentiality and exercise sound judgment
- Strong interpersonal and customer service skills
Nice To Haves
- Bachelor’s degree and more than 2 years’ experience in student advisement
- Familiarity with BYU systems including AIM, and Learning Suite
- Familiarity with Salesforce Early Alert Advisement program
- Experience with Salesforce or similar CRM systems
- Experience in higher education advising or student services
- Knowledge of curriculum processes and catalog management
- Data tracking and reporting experience
- Experience coordinating committees or academic processes
Responsibilities
- Contact new and current majors via text, email, or phone to provide resources and support
- Maintain and update major lists and email distributions weekly
- Use Salesforce to identify and support students needing academic assistance
- Monitor and track students’ academic progress
- Manage undergraduate advisement for 400+ majors and minors, including course planning and substitutions
- Respond to advisement requests and schedule appointments
- Guide incoming freshmen through first-semester enrollment
- Coordinate graduation appointments and track exit interview completion
- Organize New Student Orientation and student engagement events (e.g., mentor match, interviews)
- Update Major Academic Plans and Undergraduate Catalog listings to ensure accuracy
- Determine course equivalencies and coordinate substitutions with the Registrar and Advisement Office
- Manage Undergraduate Research Awards, including application review, compliance tracking, and reporting
Benefits
- Employee assistance program, available to the employee and all members of their household
- Access to the library
- Free on-campus parking
- Free UTA pass
- Discounts at the BYU Store and for many events at BYU
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
501-1,000 employees
