Charter Review Committee (CRC) Program Coordinator

Multnomah County • Portland, OR

1d • $90,000 - $120,000 • Hybrid

About The Position

Multnomah County, the most populous county in Oregon, is home to 766,135 residents and provides a wide array of services to our diverse communities in an equitable and inclusive way. We aim to foster safety, trust, and belonging for our community through the work, services, and programs we provide. One of the keys to effective government is creating inclusive pathways for our community to impact what we do and inform the County about their priorities and needs. Multnomah County’s Office of Community Involvement is committed to helping inform and involve communities in the processes that shape County policies, budgets and programs. One of these processes is a review of the Multnomah County Home Rule Charter. The charter is the local version of a constitution, creating the structure of Multnomah County government. The charter requires a Charter Review Committee (CRC) to convene every six years to comprehensively review the charter and recommend any changes to Multnomah County voters. The next CRC will serve in 2027-28, with recruitment for Committee members taking place in 2026. A CRC Orientation and Onboarding Retreat will be in February 2027, and the first CRC general meeting will be in March 2027. All amendments proposed by the committee shall be submitted to the people of Multnomah County at either the 2028 primary or general elections, or both. As the CRC Program Coordinator, you will support and staff the CRC in its work to study the County charter and develop recommended changes for voter approval. Specifically you will serve as the primary liaison between the Office of Community Involvement (OCI) and the CRC and be available for: Collaborating with the OCI staff and CRC co-chairs to design and implement meeting agendas Providing administrative, technical and logistical support for all meetings, monitoring the program Managing internal and external communication related to committee work Providing public notice and keeping minutes Coordinating the committee’s interactions with and engagement of county leaders and community, managing the public comment process outside of meetings Making meeting records public on the CRC’s website Providing advice and information at the request of the CRC Checking in regularly with individual CRC members to facilitate their full engagement in the committee’s process Throughout all of your work, you will use inclusive approaches to mitigate barriers to civic participation, promote opportunities for public input and community engagement, and support educational and leadership development activities for a diverse range of community voices in the charter review process.

Requirements

• Equivalent to a Bachelor’s degree.
• Two (2) years experience in responsible program coordination and/or paid or unpaid experience in group facilitation that includes staffing meetings, developing meeting materials, and event logistical coordination.
• Experience working with diverse populations and creating safe, inclusive environments while navigating difficult community-led conversations surrounding racial and social justice.
• Critical and strategic thinking skills, with strong organizational skills.
• The ability to work under tight deadlines and manage multiple competing priorities.
• Effective communication skills, including public speaking and facilitation experience.
• A valid driver’s license.
• Pass a criminal background check.
• Familiarity with Google Suite and/or willingness to learn and use Google Suite (including Gmail as well as Google Meet, Docs, Drive, and Slides) for many position functions.
• Basic comfort with and willingness to learn online applications such as Better Impact and the County website (coding skills are not needed).

Nice To Haves

• Subject matter expertise in local government structures, home rule, charters and public administration.
• Ability to exercise tact and diplomacy in dealing with sensitive, complex and confidential issues and situations.
• Ability to work successfully with people from a variety of constituencies, including the public, County staff, and County leaders.
• Knowledge of local County services, policies and procedures, and an understanding of the role of community in local government policy development.
• Volunteer management and/or community outreach experience.
• Experience working with multilingual materials, meetings, and communities.

Responsibilities

• Recruitment and Selection Work closely with your colleagues in OCI to coordinate a comprehensive outreach plan to recruit a diverse pool of candidates reflecting the criteria for selection of members and the core competencies required. Conduct a robust recruitment process designed to engage with and reach a broad audience. Coordinate an application evaluation and selection process, using existing materials, resources, and best practices as identified by OCI. Use an equity lens to guide outreach efforts to reach underrepresented and underserved communities including residents from East Multnomah County, and communities of color.
• Orientation and Education Coordinate a comprehensive educational plan to support CRC members and charter activities. Develop onboarding materials and resources for CRC members to support an understanding of Multnomah County overall, the charter, and CRC members’ role and responsibilities. Continuously work with OCI colleagues to identify and implement strategies to reduce barriers for committee members to fully participate in charter activities.
• Program Coordination and Communication Use equity-centered and collaborative approaches to support committee members so they can contribute to their greatest potential, and to assist committee members as they fulfill their responsibilities as appropriate. Work with the leadership of the CRC and its subcommittees to prepare meeting agendas, meeting notes, and other meeting materials. Staff CRC meetings and subcommittee meetings; prepare meeting packets, minutes, and agendas; schedule meetings; and provide logistical and facilitation support. Manage the CRC’s day-to-day business, monitor committee projects and tasks, and serve as CRC’s point of contact for County staff and the public. Coordinate participant support including stipends, food during in-person meetings, reimbursement for childcare and transportation costs, and access to translation or technological assistance, as available. Establish a regular reporting structure and cadence between the Board of County Commissioners, County staff, CRC members, and others leading broader engagement that will ease the exchange of key information. Draft updates on the CRC’s work for posting to OCI’s social media and website.
• Public Input and Community Engagement Coordinate the committee’s interactions with County leaders and community, and monitor the program deadlines. Conduct research on Multnomah County and other jurisdictions and prepare reports and briefings for CRC members. Develop a community engagement plan to keep the public apprised of the charter review process and progress; to solicit ideas for potential charter changes; and get feedback on CRC recommendations. Use a variety of engagement and input methods including: open hearings, town halls, interviews, focus groups, surveys, public testimony, community meetings, affinity groups public comment, listening sessions, and social media outreach. Work closely with the COO’s Office and the County Attorney’s Office to support charter review education (operational and legal contexts) for the CRC. Partner with community-based organizations on the design and implementation of community education and engagement to reach Multnomah County’s diverse communities with a focus on communities historically underrepresented in County decisionmaking. Include methods designed to reach a broad variety of stakeholders, including County employees, elected officials, grassroots community members, and institutional leaders.
• Administrative, Legal, Logistical, and Technical Support Understand and adhere to Oregon’s public meetings and public records law. Work closely with the County Attorney’s Office to ensure the CRC carries out its duties (to study and review the charter and charter issues, including a final report) and meets all necessary deadlines and legal requirements. Contribute to OCI’s mission, strategic focus areas, and civic engagement programs. Utilize Better Impact as the CRC volunteer management system. Monitor the CRC’s budget and work with the OCI director to draft a FY 2027-28 budget proposal. Format, proofread, and contribute to written reports, including the committee’s final report.

Benefits

• Multnomah County offers an exceptional benefits package, including employer-funded retirement savings; health and dental insurance at very low cost to full-time employees and their dependents; paid parental leave; wellness programs; a focus on work-life balance; and much more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level