Chapter Accounting Coordinator

Alpha Delta Pi Sorority•Atlanta, GA

7h•Onsite

About The Position

As a member of the operations team, the Chapter Accounting Coordinator is responsible for the daily and monthly account management of all Alpha Delta Pi chapters in Revela and performs our annual chapter audit. This position coordinates with the Chapter Finance Directors to manage chapter budgets and training resources. This position also works closely with headquarters staff to manage badge orders, inventory, and other chapter finance responsibilities.

Requirements

1-3 years accounting experience
Experience with excel spreadsheets (min. knowledge - intermediate level), word processing software and accounting software (proficient in QuickBooks Enterprise preferred), experience working with iMIS software (preferred but not required)
Proactive, self-directed, and able to independently solve problems.
Demonstrated ability to prioritize and follow through
Strong communication skills to successfully communicate with all levels of staff/volunteers/members
Demonstrates strong knowledge in problem resolution and process improvement/development
Experience in integrated database and accounting software
Must pass background check

Nice To Haves

Previous chapter Finance Vice President (preferred but not required)

Responsibilities

Check that coding on all transactions is correct. Make corrections to transactions that are coded incorrectly (use chapter budget as a guideline).
Review Balance Sheet for errors.
Review General Ledger.
Add Transaction Checklist to show that chapter has been reviewed.
Update Status Spreadsheet to show that review is complete.
Indicate Status Spreadsheet missing/late bank statements and missing transactions.
Work with Revela to update correspondence to chapters.
Answer questions from Revela, International Officers, and chapters.
Review outstanding checks report and void checks that have been outstanding for 3 months or more. Notify the chapter about the void in Revela and advise them on placing a Stop Payment on check with bank.
Verify Retained Earnings match audit from last year in Revela and work with Revela to correct accounts that no longer match.
Enter journal entries for deprecation in Revela in preparation for audit.
Review all Receipts and Disbursement reports in Revela to make sure no chapter expense/income have been coded to HC codes. These do not show up on the chapter’s standard reports.
Notify Revela when we are opening or closing a chapter and monitor the process to completion.
Process EFML requests from chapters.
Prepare and send out fine emails if there are any missing/late bank statements and missing transactions. Enter the fines into the iMIS system.
Update Loan Payments with the correct Interest to Principal ratio.
Notify chapter of NSF checks and fees from online payments in iMIS. Monitor Pi Portal to make sure they go back and submit payment.
Review Philanthropy Income vs Philanthropy Expense.
Partner with CFD Chair to update the VPF Manual and other finance related content.
Review submitted paraphernalia orders from chapters and partner with Controller to manage inventory process.
Review and submit chapter badge orders to Herff Jones.
Process chapter supply orders.
Review full year for each chapter.
Fill out Audit Checklist as chapter financials are reviewed.
Send Audits out to chapters and finance team.
Prepare the Chapter Combined Tax Return spreadsheet for the auditors to file a combined 990 for all chapters.
Assist with special finance and housing projects as needed.
Additional duties as assigned by the Director of Finance.