CGU- Temporary Grant Accountant, Grants & Sponsored Research

Claremont Graduate University

86d • $27 - $31

About The Position

This is a temporary, one-year appointment with the potential for extension based on institutional needs. The Grant Accountant assists the Office of Finance and Administration in all grant monitoring administration, compliance, grant accounting, and financial reports of awarded grants through their final closing.

Requirements

• Bachelor’s degree in accounting and/or Finance or any combination of education, training, or experience that provides the required knowledge, skills, and ability.
• One to five years' experience in accounting and/or grants and sponsored programs plus analytical ability and PC fluency including extensive knowledge of Excel.
• Excellent communication skills, both written and oral.
• Ability to communicate processes and procedures required of PI for grant administration and management.
• Ability to manage multiple projects, to anticipate information needs of faculty and staff relating to grants, and to respond to new/ambiguous situations with tact and judgement.
• Must possess a high level of accuracy and be detail oriented.
• Excellent interpersonal, problem-solving and organizational skills.
• Ability to learn new software and technologies quickly.

Nice To Haves

• Experience in higher education is preferred.
• Enjoys working collaboratively with staff and faculty.
• Enjoys customer service-related experiences.

Responsibilities

• Review invoices, requisitions and expense reports for appropriate spend categories.
• Review transactions for compliance with University, State and Federal compliance.
• Reconcile grant activity as recorded in Workday against subsidiary ledgers.
• Research the causes of errors noted during the reconciliation process.
• Review award for reporting and spending restrictions.
• Determine appropriate indirect cost base and rate.
• Ensure indirect cost rates and cost basis have been applied in accordance with grant agreement.
• Assist with grant subaward monitoring and compliance.
• Assist in meetings with Principal Investigator/Budget Officer (PI/BO) when grant is awarded to review responsibilities for grant management and reporting.
• Assist in subsequent meetings to maintain communication throughout and at the conclusion of the grant.
• Assist Principal Investigator/Budget Officer complete effort reporting.
• Assist Principal Investigator/Budget Officer complete required financial reporting.
• Provide monthly grant expense reports to Principal Investigators (PI) and Budget Officers (BO).
• Periodically update PI/BO on available grant funds.
• Prepare funding draws from Federal Agencies (DOE, NIH, NSF).
• Prepare/coordinate with other offices for required annual, semi-annual, and quarterly reports for State, Federal and private Agencies.
• Submit final financial reports within sponsor designated deadlines.
• Provide grant data for annual and ad hoc audits.
• Carry out grant closing reconciliation and corrections.
• Assist in the University’s communication and education of the applicable policies and regulations relating to State, Federal and private grants.
• Assist in the maintenance of resources for compliance.

Benefits

• Temporary non-exempt, benefit-based, full-time, 12-month position.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree