Bon Secours-posted about 1 year ago
Full-time • Mid Level
Richmond, VA
Nursing and Residential Care Facilities

The Staffing Coordinator is responsible for managing all scheduling, staffing, and timekeeping functions for designated work areas within the healthcare setting. This role involves creating and editing schedules, filling open shifts, and managing timecards, while ensuring effective communication with various stakeholders and leaders. The position requires the use of an electronic staffing system and the ability to respond to staffing needs that arise with little notice.

  • Create and edit schedules for nursing departments using the electronic scheduling system.
  • Assign specialty roles based on each unit's operational needs.
  • Prepare accurate daily and/or shift work schedules in collaboration with nurse managers.
  • Approve or deny schedule requests based on skill mix and unit needs, communicating with unit managers as necessary.
  • Balance and publish schedules at the end of the self-scheduling period to ensure coverage for unit efficiency.
  • Adjust schedules to accommodate staffing needs by acquiring additional personnel or reducing scheduled staff.
  • Contact available staff to fill open shifts and meet unit care requirements.
  • Determine complex department staffing needs within 24 hours of shift time and arrange appropriate coverage.
  • Manage unplanned shift vacancies and evaluate market staffing needs for recruiting associates.
  • Maintain daily updates of unit/department schedules in the electronic staffing system.
  • Communicate critical staffing needs to nurse managers or their designees.
  • Approve or deny timecard requests and prepare timecards for manager approval.
  • Maintain staffing-related records, files, and reports, distributing them to appropriate leaders.
  • Associate's degree in Business, Data Management, or a related field (preferred).
  • 2 years of experience with staffing/scheduling software in a healthcare setting (required).
  • Strong communication skills.
  • Comprehensive medical, dental, and vision plans
  • Prescription drug coverage
  • Flexible spending accounts
  • Life insurance with AD&D
  • Employer contributions to retirement savings plan when eligible
  • Paid time off
  • Educational assistance
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