Centralized Scheduler

WVU Medicine

About The Position

Responsible for scheduling, cancelling, rescheduling and registering of outpatient visits and procedures for multiple ambulatory clinics, by collecting all necessary information for schedule and registration preparation.

Requirements

High School diploma or equivalent.
State criminal background check and Federal (if applicable), as required for regulated areas.
Strong written and verbal communication skills.
Ability to sit for extended periods of time.

Responsibilities

Obtain and verify patient guarantor information a minimum of once a year to ensure that the patient record is up-to-date. If a referral or authorization is needed we generate the referral at this time.
Schedules and registers patients/customers based on scheduling guidelines and medical appropriateness within the appropriate clinic.
Obtaining and collecting all necessary information from the patient/customer to schedule and register the patient for an appointment.
Identifies and communicates need for scheduling modifications and development.
Notifying appropriate personnel of any scheduling change due to patient cancellation in a timely fashion.
Receives and responds to patient and staff needs and complaints appropriately within the realm of the “patient care” environment, involving department supervisors and patient representatives as needed.
Consults with referring physician’s office to ensure written and/or electronic orders exist and obtain them as needed. Verifies upon receiving for completeness of the written orders and notes. Make documentation that outside orders are requested.
Completes Workques as needed in a timely fashion along with daily tasks according to the scheduling area working in.
Responds to all patient communication in a timely manner.
Escalates any immediate needs to the appropriate area of responsibility.