341-Mail and Copy Services - 2103-341 Central Servs Supv

Village Management Services Inc•Laguna Woods, CA

3d•Onsite

About The Position

JOB SUMMARY: Under direction, to plan and supervise central duplication, mail and office supplystores. To perform related work as required. ESSENTIAL FUNCTIONS: Plans, organizes, assigns and supervises the receipt, sorting and delivery of U.S. and interoffice mail. Evaluates employees, oversees postage, Central Services budget, public relations with postal department as required. Provides feedback to employees throughout their review period. Provides feedback during employee performance review that is timely, specific, honest, and designed to help the employee succeed. Monitors central office supply levels and originates requisitions to insure maintenance of an adequate inventory. Stores, controls access and issues central office supplies to using departments and divisions. Conducts physical inventories of supplies and maintains appropriate logs and records. Operates duplicating, folding, inserting and binding equipment. Maintains records of charges for services and collects fees for services outside the organization. Receives payment for over-the-counter work for residents, and bills to charge accounts held by some community clubs. Prepares and balances deposits. Is responsible for coordination of major photocopy reproduction jobs, i.e. budget manuals, annual carrying charge letters and any other reproduction needs of staff. Drives a vehicle to meetings, workshops, and other job related responsibilities. Regular attendance required. All duties performed on-site for the Community. Works effectively with co-workers, customers and others by sharing ideas in a constructive and positive manner; listens to and objectively considers ideas and suggestions from others; keeps commitments; keeps others informed of work progress, timetables and issues; addresses problems and issues constructively to find mutually acceptable and practical business solutions; addresses others by name, title or other respectful identifier; and respects the diversity of our workforce in actions, words and deeds. NON-ESSENTIAL FUNCTIONS: Monitors copy usage against two photocopy machines to avoid additional usagecosts. Monitors equipment needs, places calls for service repairs when required. Oversees service agreement to ensure all critical equipment is covered for service calls and repair. Works closely with Business Services Manager to keep manager advised of Central Services needs and requirements as they change or occur.

Requirements

Graduation from high school and considerable experience in stores, office equipment operations or mail processing.
Or any equivalent combination of education and experience which produces the following:
Knowledge of the occupational hazards and safety precautions of the job.
Knowledge of the practices, systems and procedures of modern office equipment.
Knowledge of the organization and functions of the corporation.
Ability to supervise the work of subordinate clerical personnel.
Ability to maintain adequate and accurate production of repetitive work during normal work Periods.
Ability to perform manual work requiring periods of standing, considerable lifting; physical strength and stamina appropriate to the area of assignment.
Ability to lift copy paper cartons weighing approximately 50 pounds as well as cartons of supplies of varying weights.
Ability to establish and maintain effective working relationships with superiors, associates, subordinates, officials and employees of other divisions and agencies.
Possession of a valid California driver's license.

Responsibilities

Plans, organizes, assigns and supervises the receipt, sorting and delivery of U.S. and interoffice mail.
Evaluates employees, oversees postage, Central Services budget, public relations with postal department as required.
Provides feedback to employees throughout their review period.
Provides feedback during employee performance review that is timely, specific, honest, and designed to help the employee succeed.
Monitors central office supply levels and originates requisitions to insure maintenance of an adequate inventory.
Stores, controls access and issues central office supplies to using departments and divisions.
Conducts physical inventories of supplies and maintains appropriate logs and records.
Operates duplicating, folding, inserting and binding equipment.
Maintains records of charges for services and collects fees for services outside the organization.
Receives payment for over-the-counter work for residents, and bills to charge accounts held by some community clubs.
Prepares and balances deposits.
Is responsible for coordination of major photocopy reproduction jobs, i.e. budget manuals, annual carrying charge letters and any other reproduction needs of staff.
Drives a vehicle to meetings, workshops, and other job related responsibilities.
Regular attendance required.
All duties performed on-site for the Community.
Works effectively with co-workers, customers and others by sharing ideas in a constructive and positive manner; listens to and objectively considers ideas and suggestions from others; keeps commitments; keeps others informed of work progress, timetables and issues; addresses problems and issues constructively to find mutually acceptable and practical business solutions; addresses others by name, title or other respectful identifier; and respects the diversity of our workforce in actions, words and deeds.
Monitors copy usage against two photocopy machines to avoid additional usagecosts.
Monitors equipment needs, places calls for service repairs when required.
Oversees service agreement to ensure all critical equipment is covered for service calls and repair.
Works closely with Business Services Manager to keep manager advised of Central Services needs and requirements as they change or occur.