Central Services Assistant

Arapahoe County • Greenwood Village, CO

1d • Onsite

About The Position

The Arapahoe County government serves its communities in ways both obvious and obscure. As the beating heart of local and regional government, we’re here for our neighbors on their best days—and their worst. We share our residents’ goals of preserving our quality of life and strive to be the place we’re proud to call home.
GENERAL DESCRIPTION OF JOB:The Central Services Assistant performs a wide variety of general clerical duties to support the central services, discovery, scanning, quality control, file management, mail distribution, moving office furniture, and office receptionist functions of the Office of the District Attorney. Works with confidential information.

Requirements

• Ability to quickly learn business functions and gain a working knowledge of legal terminology.
• Ability to manage a diverse workload, accomplish work in a timely and efficient manner; work independently and in a team.
• Gain working knowledge of discovery process and operation of scanning equipment/imaging technology.
• Effectively and efficiently locate documents and prepare discovery.
• Effectively learn the operation of a computerized switchboard, to perform receptionist duties; to operate standard office equipment; and personal computer, telephone, postage machine, copier, fax machine).
• Ability gain working knowledge of word processing and data base programs and follow simple oral and written instructions.
• Establish and maintain effective working relationships with superiors, fellow workers, and the public; ability to communicate professionally.
• Accountability
• Accessibility
• Inclusivity
• Integrity
• High school diploma or GED equivalent.
• 2+ years clerical experience.

Nice To Haves

• Previous legal experience a plus.
• Any equivalent combination of education and work experience that satisfy the requirements of the job will be considered.

Responsibilities

• Processes discovery; collaborates with attorneys and secretaries on discovery matters; logs requests, copies /scans and organizes discovery files to ensure that files are complete.
• Prepares invoices for discovery billing and notifies counsel. Maintains discovery ledger to assure all collected monies are accounted for; receives and date stamps; receives and logs monies and/or charge receipts; maintains sequential file.
• Archives, scans, and destroys files per retention policies. May redact documents, discovery, and media for CCJRA/CORA requests.
• Operates printer, scanner, and PC to view scanned or electronically received documents for image quality and/or to print or duplicate media for discovery on case files as requested. Operates multifunction devices to copy, scan, and/or fax documents.
• Receipt stamps all incoming mail and distributes to appropriate personnel/units; operates postage machine to meter outgoing mail; transports processed mail to mailing facility. Receives and verifies office supply orders; assists with ordering and inventory of supplies.
• Primary back-up to central reception/PBX activity; make copies of documents for the staff and public; screens incoming persons and telephone calls and determines if they need to be referred to a particular department and/or individual.
• Operates file tracking system to check requested files in and out of file room; files loose documents, maintains files and their placement on file room shelves, creates, edits and deletes file records on data base and generates applicable reports as required.
• Maintains physical and electronic records. Assist with transporting supplies and records to court.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED