Center for Academic Innovation Department Specialist

Chemeketa Community College • Salem, OR

365d

About The Position

Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply. This position provides administrative support to and maintains an effective work flow for the Center for Academic Innovation; Reports directly to the Dean of the Center for Academic Innovation; acts as a resource for the Associate Dean and the department teams; acts as liaison for the Dean in internal/external communications; coordinates requests for information and/or data; serves as confidential secretary to the Dean; provides support to department programs, staff, and faculty. Responsible for independently performing office administration activities involving complex and technical work in assigned areas of responsibility; makes and/or recommends processes to accomplish work; assists the Dean and Associate Dean with developing recommendations for the College's online programming.

Requirements

• High School Diploma/GED and three years of secretarial experience, or Associate Degree from an accredited institution and one year of secretarial experience.
• Office experience managing simultaneous activities and multiple deadlines.
• Significant experience utilizing a variety of computer programs, web-based tools, and internet browsers.
• Ability to learn new computer applications easily.
• Ability to work well with people of varying skill levels.
• Ability to effectively plan and organize work; ability to communicate effectively both orally and in writing.
• Excellent knowledge of standard English and basic math.
• Ability to work independently with accuracy and speed.
• Ability to work well under pressure with multiple activities simultaneously.
• Bicultural/multicultural skills sufficient to select appropriate behaviors, values and attitudes within different cultures during interactions with others.

Nice To Haves

• Experience working as an Administrative Assistant for an academic dean or department.
• Intermediate or advanced computer experience: MS Windows, MS Office Suite (Access, Word, Excel, Publisher) and Google Workspace.
• Experience using Banner SIS SharePoint.
• Knowledge of Student Information Systems (SIS) and online learning environments including Learning Management Systems (LMS).
• Bilingual English/Spanish.

Responsibilities

• Assists in oversight of the daily operational activities of the Center for Academic Innovation.
• Tracks multiple projects simultaneously and performs independent work from brief guidelines or instructions.
• Anticipates needs of department Dean and recommends new methods of operation to streamline processes.
• Provides administrative and troubleshooting support to the Dean including managing projects within the assigned area of responsibility.
• Schedules Dean's appointment calendar and arranges for meetings, facilities, equipment and travel as needed.
• Initiates requests for information or actions from Deans, Associate Deans, Directors, or other departments.
• Participates in the development, maintenance, and updating of policies, procedures, project materials, and/or other related documents.
• Supports logistics for college-wide events and/or activities.
• Takes and transcribes minutes of meetings; prepares and distributes agendas and minutes for college-wide committees.
• Coordinates and oversees access for all department employees including access to shared drives and equipment.
• Participates in college-wide committees.
• Assists in recruitment and hiring of part-time and full-time employees.

Benefits

• Public Service Loan Forgiveness eligibility.
• Flexible work schedule to meet program needs, which may include evenings and/or weekends.
• Participation in recruitment and retention of students at an individual and institutional level.

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Education Level: High school or GED