CEE Project Manager (E6060)

Institute of Electrical and Electronics Engineers•Piscataway, NJ

10d

About The Position

The CEE Project Manager provides overall planning, coordination, reporting, and task management for assigned projects within the IEEE Conferences, Events & Experiences (CEE) portfolio. This position applies PMI methodologies and structured project management principles to support staff, volunteers, and contract resources in achieving project goals, deliverables, and schedules. The individual ensures effective coordination between all stakeholders, maintains engagement of project teams and contributors, and provides recommendations to CEE Leadership for the resolution of any obstacles impacting project objectives. This role reports to the Director, CEE Business Operations, and supports initiatives across CEE's major functional areas — including the IEEE meeting and conference business, IEEE Multimedia, IEEE Awards Department, and the IEEE History Center. The incumbent must have the initiative, organizational ability, and experience to lead an active and diverse project portfolio with minimal supervision, operating within a matrixed and highly collaborative environment.

Requirements

Bachelor's degree or equivalent experience or equivalent experience Req
4-7 years of professional experience, including 3–5 years of project management experience, preferably within a complex or matrixed organization.
Proven record of successful project leadership, planning, and delivery required.
Strong skills in working with spreadsheet analysis & databases, and Project Management Software
Proficiency with Microsoft Office Suite applications.
Ability to understand complex verbal and written user business requirements and translate those into well-written clear proposals, requirements and specifications documents & project plans.
Ability to multitask and be comfortable working under tight deadlines on both individual and team-based projects.
Available for occasional travel to events and meetings. Estimate 2-5 times per year.
The individual must have excellent communication and motivational skills which will be used to enable and empower project participant efforts in support of assigned projects.
As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.
PLEASE NOTE\: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.

Nice To Haves

Experience in event management, multimedia, or nonprofit environments is highly desirable.
Non Clinical\\PMP - Project Management Professional Pref
Non Clinical\\CAPM - Certified Associate In Project Mgmt Pref

Responsibilities

Define and document project scope, goals, and success metrics in collaboration with CEE leadership and functional managers.
Create detailed work plans that identify and sequence activities needed to successfully complete each project.
Determine resources (time, budget, staffing, equipment) required to execute assigned projects.
Develop and manage schedules that effectively allocate available resources to assigned tasks and milestones.
Coordinate across IEEE staff, volunteers, and contractors to ensure timely delivery of project requirements and outcomes.
Support research, outreach, and partnerships that advance CEE’s strategic goals, including new program opportunities and collaborations with internal IEEE units.
Manage day-to-day logistics and project activities in accordance with IEEE policies and procedures.
Oversee assigned vendors or contractors, ensuring deliverables meet performance and contractual requirements.
Prepare and maintain comprehensive project documentation, risk registers, and change logs.
Perform analysis and forecasting of project deliverables, schedules, and financials.
Generate reports on project status, portfolio progress, and risk assessments for leadership review.
Monitor approved budget expenditures, track variances, and report regularly (monthly or biweekly).
Manage all project funds according to IEEE accounting policies and procedures.
Prepare financial reports and supporting documentation for internal partners and external funders as required.
Develop and implement communication strategies for assigned projects, ensuring timely updates to stakeholders and contributors.
Support CEE-wide reporting dashboards and portfolio-level metrics to promote transparency and data-driven decision-making.
Ensure all project information and records are properly organized, documented, and secured.
Conduct regular quality reviews of project deliverables to ensure they meet CEE standards and stakeholder expectations.
Contribute to strategic planning efforts, identifying opportunities to streamline workflows and strengthen cross-functional collaboration within CEE and across IEEE.
Serve as a resource for project management best practices, templates, and tools across the department.
Support onboarding and knowledge transfer within CEE project teams.