CED Administrative Assistant

The Beach • Long Beach, CA

1d

About The Position

The CED Administrative Assistant provides administrative support to the College of Education (CED), the CED ASM, and CED Departments, as needed. This position will be assigned to support various Departments, Department Chairs/Directors, faculty, staff, and students in a wide variety of areas, including communications, scheduling & program support, record keeping, and personnel matters. The Admin Assistant also acts as a customer service specialist for its constituents: faculty, staff, students, and the public-at-large. This position may support multiple department units at one time and the various units supported can be complex in nature and will require the ability to learn the intricacies of each department.

Requirements

• Knowledge and demonstrated experience with Excel and Word.
• Knowledge and experience with PeopleSoft.
• Knowledge and experience with university policies and procedures.
• Demonstrated ability to prioritize and handle multiple tasks and to be a team player.
• Ability to work in fast-paced environment.
• Ability to interact politely.
• Has patience, be professional, and efficiently interact with many visitors and callers.
• Knowledge of English grammar, punctuation and spelling is required.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
• Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."
• Equivalent to three years of administrative support experience required.

Responsibilities

• Administration, Communications, & Customer Service: Refers students to the appropriate CED and University resources, based on their needs.
• Scheduling & Program Support: Assist in the process of assigned time requests and reports, and comprehensive exams when needed.
• Record Keeping & Inventory: Process/track special facility requests and parking arrangements.
• Personnel Matters: Assist in maintaining full time and part time faculty files. File student evaluations, appointment forms, and any other personnel related issues.

Benefits

• Generous Paid Time Off : Up to 24 vacation days per year (based on employee group and/or service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Comprehensive Health Coverage : A variety of medical, dental, and vision plans to suit your needs.
• Retirement Plans : Participation in CalPERS defined benefit plan and access to voluntary savings plans like 403(b), 401(k), and 457.
• Educational Benefits : Tuition fee waivers for employees and eligible dependents.
• Employee Assistance Program (EAP) : Confidential counseling and support services for employees and their families.
• Additional Perks : Access to wellness programs, professional development opportunities, and various insurance options including life, disability, and pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed