Catering Sales Coordinator | Part-Time | Regions Field

Oak View Group•Birmingham, AL

1d•$20 - $22

About The Position

Under general supervision, the Catering Sales Coordinator provides assistance and administrative support to the Catering Sales Managers and Catering Director; assists in coordinating the licensing of space and booking of events for the facility and preparation of catering internal and external communications This role pays an hourly rate of $20.00-22.00 Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching This position will remain open until April 10, 2026.

Requirements

Minimum of two (2) years of increasingly responsible experience in an administrative support position, preferably in a sales capacity at a hotel, convention center or related meeting
Bachelor’s degree from an accredited college or university with major course work in business administration, hospitality management or other related
Additional years of experience may be substituted for formal education Ability to communicate clearly, accurately and concisely in the English language, both orally and in writing; type at a speed necessary for successful job
Ability to prioritize work and effectively resolve workload issues
Learn and understand the operation of a convention center and apply that knowledge to continually improve
Make basic arithmetic calculations (addition, subtraction, multiplication, and division) either manually or by operating a calculator

Responsibilities

Represent the facility to potential facility users; respond to inquiries regarding facility use and send out food and beverage materials; assist facility users in finalizing booking arrangements contracts as well as collection of deposits
Assist Catering Team in the preparation of event license agreements, addenda and related correspondence; review documents for completeness and accuracy; assist in following up with facility users regarding deposits, insurance and other related license agreement requirements
Assist Catering Team in updating facility user contact and account information, blocking event space and other event booking information in the computerized event booking and management system
Create and maintain event files; distribute and reconcile all event folders and respective checklists for the department
Represent the department at weekly operational meetings
Update event revenues in computerized event booking and management system on a weekly and monthly as required for forecasting
Coordinate client “appreciation’ gift program
Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service
Perform other duties as required