Catering & Events Coordinator

The Lodge at Blue Sky • Wanship, UT

2d • Onsite

About The Position

The Catering & Event Coordinator supports the Catering & Events department in the planning and execution of weddings, corporate groups, incentive trips, and private dining experiences. This role works closely with the Assistant Director of Catering & Events and Event Managers to ensure seamless communication, detailed event planning, and flawless on-site execution during peak season.

Requirements

• Exceptional ability to communicate clearly and with confidence with guests and team members at all levels.
• Previous experience in luxury hospitality and events
• Editing skills with impeccable attention to detail.
• Ability to multi-task and coordinate multiple projects at once.
• Ability to remain flexible with work assignments.
• Ability to work flexible hours, including weekends when needed
• Computer proficiency and experience with: Microsoft Office, Word, Excel.
• Ability to professionally represent the resort and interact with guests, vendors, and team members in a polished, responsible way

Nice To Haves

• Experience with Opera, Delphi and Prismm is a plus.

Responsibilities

• Assist with planning and coordination of weddings, corporate retreats, social gatherings, and any
• Independently manage select events and private dining programs from turnover to execution as assigned by Director of Catering
• Respond to client inquiries and assist with planning communications both independently and in absence of team members
• Prepare banquet event orders, timelines, diagrams, resumes, and other planning documents
• Coordinate and attend menu tastings and site visits
• Maintain accurate client records and event details utilizing software like Delphi, Opera, TeamUp, etc
• Act as a liaison between various departments and third party vendors, ensuring seamless communication and coordination
• Assist with daily BEO distribution and weekly resume distribution to ensure smooth communication between departments
• Run important weekly reports to share event mapping with all departments
• Conduct site visits with clients to showcase event spaces and discuss specific requirements.
• Onsite support for high-touch events and groups or in team member absence

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed