Howard University Hospitality Catering Coordinator

Aramark

3d•$25 - $29•Onsite

About The Position

The Catering Coordinator supports the planning, organization, and execution of catering events across campus. This role serves as the primary liaison between clients, culinary teams, operations, and service staff to ensure seamless event delivery. The Catering Coordinator ensures all events are executed in alignment with company standards, university expectations, and contractual obligations. This position requires strong organizational skills, attention to detail, excellent communication, and the ability to manage multiple events simultaneously in a fast-paced hospitality environment.Compensation DataCOMPENSATION: The Hourly rate for this position is $25.00 to $29.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark’s good faith and reasonable estimate of the compensation for this position as of the time of posting. BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.

Requirements

Use logical thinking to perform a variety of office tasks that require special skills and knowledge
Make decisions based on company policy and good judgment
Follow instructions without close supervision
Speak and write clearly and accurately
Plan your own work and sometimes the work of others
Proficient with all Microsoft Applications
Requires basic accounting skills.
Must have developed language skills to the point to be able to: Write announcements, letters, summaries, and reports, using prescribed format
Ability to work flexible hours including evenings and weekends as needed (Homecoming Weekend is manadatory)
Minimum 2 years experience preferred, 4 years experience. (in catering, hospitality, or event coordination )

Responsibilities

Coordinate all logistical aspects of catering events from inquiry through execution
Work directly with clients (faculty, staff, student organizations, external partners) to confirm event details
Prepare event orders (BEOs) and distribute to appropriate departments
Confirm room setups, equipment needs, menus, and service timelines
Conduct pre-event walkthroughs when needed
Serve as point of contact for catering clients
Respond promptly to inquiries and provide professional, solution-oriented service
Ensure client expectations are clearly communicated to culinary and service teams
Follow up post-event to ensure satisfaction
Communicate finalized event details to kitchen, service staff, and operations leadership
Assist with scheduling service staff for events (in accordance with CBA if union environment)
Ensure events are properly staffed and aligned with labor guidelines
Support on-site event oversight as needed
Enter and maintain event details in catering management system
Assist with invoicing and reconciliation of event billing
Track deposits, payments, and internal billing procedures
Maintain organized records of contracts, event forms, and approvals
Ensure adherence to food safety standards and company policies
Follow internal SOPs for event approvals and posting procedures
Support compliance with labor agreements and scheduling protocols where applicable
Ensure all necessary permits or campus approvals are secured