Cash Settlement/Billing Associate (39521)

BIG GEYSER INC•Town of Islip, NY

7d•$60,000 - $60,000

About The Position

At Big Geyser Inc., we are New York’s largest non-alcoholic family-owned beverage distributor. As New York's exclusive distributor for top selling brands such as Bloom, C4, Celsius, Essentia, Hal’s New York, Liquid Death, Poppi and many more. Big Geyser is a leading force in the beverage and snack business. If you are looking to join a collaborative team that is rapidly expanding and promotes career development, Big Geyser is where you belong! We offer competitive compensation and a comprehensive benefits package which includes Medical, Dental, Vision, FSA, 401(k) + Generous Match, Retirement Savings, Paid Vacation, Paid Sick Time, Paid Family Leave and much more. Position Overview Accurately settle daily delivery routes with drivers and reconcile billing and settlement data, ensuring all required documentation is complete, including scan sheets, purchase order numbers, store stamps, and customer signatures. Review, enter, and verify invoices and route settlements in a timely manner, identifying and correcting discrepancies such as shortages, over-deliveries, refusals, un-synced handhelds, and missing or rejected documentation. Research and resolve monetary, bank, and settlement discrepancies, preparing shortage, variance, exception, and final case count reports for supervisory and operational review. Adjust invoices as needed, including post-billing corrections due to customer refusals or documentation issues discovered after route completion. Produce and distribute operational and billing reports to support accounting, operations, and management teams. Maintain accurate electronic and paperless filing systems for billing and settlement records, ensuring organization, accessibility, and audit readiness. Support warehouse and route operations by reprinting tickets, entering delivery orders, and assisting with workflow needs to maintain efficiency. Collaborate with drivers, warehouse staff, billing, and management to enforce procedures, resolve issues, and maintain accurate and compliant billing and settlement practices. Assist with training and ongoing support for billing and settlement procedures to promote consistency, accuracy, and adherence to company standards.

Requirements

Strong communication skills (written, verbal, and listening), organization, planning, multi-tasking, prioritization, and time management.
Strong proficiency in Microsoft Office Suite, particularly Microsoft Excel.
Calm, composed, and solutions-oriented under pressure.
Strong interpersonal skills with the ability to build relationships.
Ability to go the extra mile to complete task and meeting deadlines which may including putting extra hours from time-to-time

Responsibilities

Accurately settle daily delivery routes with drivers and reconcile billing and settlement data, ensuring all required documentation is complete, including scan sheets, purchase order numbers, store stamps, and customer signatures.
Review, enter, and verify invoices and route settlements in a timely manner, identifying and correcting discrepancies such as shortages, over-deliveries, refusals, un-synced handhelds, and missing or rejected documentation.
Research and resolve monetary, bank, and settlement discrepancies, preparing shortage, variance, exception, and final case count reports for supervisory and operational review.
Adjust invoices as needed, including post-billing corrections due to customer refusals or documentation issues discovered after route completion.
Produce and distribute operational and billing reports to support accounting, operations, and management teams.
Maintain accurate electronic and paperless filing systems for billing and settlement records, ensuring organization, accessibility, and audit readiness.
Support warehouse and route operations by reprinting tickets, entering delivery orders, and assisting with workflow needs to maintain efficiency.
Collaborate with drivers, warehouse staff, billing, and management to enforce procedures, resolve issues, and maintain accurate and compliant billing and settlement practices.
Assist with training and ongoing support for billing and settlement procedures to promote consistency, accuracy, and adherence to company standards.