04873 - Cash Receipts Supv

Virginia Department of Transportation•Richmond, VA

About The Position

Develop and manage processes related to assigned financial area. Interpret and evaluate compliance with VDOT and DOA policies and procedures. Supervise accounting staff and ensuring they receive necessary training to effectively perform job duties. Oversee Cash Receipts Office in Central Office and District operations. Develop and maintain comprehensive policies and procedures to ensure compliance with Commonwealth policies and procedures. Monitor and approve daily cash reconciliations, deposit preparations, and financial reports. Supervise staff to ensure accurate and timely reporting and depositing of funds in accordance with GAAP, federal regulations, and state policies. Provide guidance, training, and professional development to support job performance. Serve as a liaison for statewide cash receipt operations. Respond to inquiries from customers, insurance companies, and state agencies including the Departments of Accounts, Taxation, the Office of the Attorney General, and the Virginia Department of the Treasury. Oversee special projects, coordinate cash office resources, and collaborate with other departments within the agency. How you will contribute: Administrative duties: Plan, implement and coordinate special projects, including staff and other resources. Provide updates and training in administrative policies and procedures. Interpret laws, policies, and regulations for administrative areas and develop procedures. Documentation and Internal Controls: Respond courteously and timely to all management and audit requests for information. Be able to interpret policies, procedures, agreements, and directives issued internally or externally (e.g., DOA, Taxation, localities, State agencies). Review and update documentation used to ensure internal controls are properly designed, implemented and tested. Ensure proper file documentation and record retention standards are consistently implemented across the team for ease of retrieval. Liaison: Serve as liaison to district and division offices for policies and procedures. Reporting and Communication: Coordinate and prepare response to inquiries from internal and external entities to include billed parties, VDOT divisions and districts, insurance companies, the Department of Accounts, the Department of Taxation, and the Office of the Attorney General (OAG). Reporting: Prepare agency sales tax report monthly. Special Assignments and Customer Service: Perform other administrative or special project related duties as assigned. Exhibit professional level of courtesy and customer service in all interactions. Respond courteously and timely to all management and audit requests for information. Staff Development and Training: Provide technical assistance and training to staff. Systems Maintenance: Develop, implement and assist in maintaining Cardinal. Team Leader: Supervise staff to ensure accurate, timely reporting and depositing of funds in accordance with GAAP, federal regulations, and state directives, policies and procedures. Ensure funds are deposited with the appropriate bank and recorded daily in the financial system. Ensure receipt coding in the financial system is accurate and correcting journals are prepared as needed. Analyze and develop cash management procedures to maximize investments. Ensure all cash receipts statewide are approved and confirmed monthly. Assist General Accounting Reconciliation Section with research and receipt corrections.

Requirements

Experience applying Generally Accepted Accounting Principles and practices.
Experience applying and adapting high level established accounting principles.
Experience supervising others and working as a team member.
Knowledge of governmental accounting and applicable federal regulations.
Skill in the use of computers and software applications to include complex financial accounting systems and MS Office.

Nice To Haves

A combination of training, experience, or education in Accounting, Finance, Business Administration, or related field desired.
Experience in government accounting or cash management.
Experience with enterprise financial systems such as PeopleSoft.

Responsibilities

Plan, implement and coordinate special projects, including staff and other resources.
Provide updates and training in administrative policies and procedures.
Interpret laws, policies, and regulations for administrative areas and develop procedures.
Respond courteously and timely to all management and audit requests for information.
Be able to interpret policies, procedures, agreements, and directives issued internally or externally (e.g., DOA, Taxation, localities, State agencies).
Review and update documentation used to ensure internal controls are properly designed, implemented and tested.
Ensure proper file documentation and record retention standards are consistently implemented across the team for ease of retrieval.
Serve as liaison to district and division offices for policies and procedures.
Coordinate and prepare response to inquiries from internal and external entities to include billed parties, VDOT divisions and districts, insurance companies, the Department of Accounts, the Department of Taxation, and the Office of the Attorney General (OAG).
Prepare agency sales tax report monthly.
Perform other administrative or special project related duties as assigned.
Exhibit professional level of courtesy and customer service in all interactions.
Provide technical assistance and training to staff.
Develop, implement and assist in maintaining Cardinal.
Supervise staff to ensure accurate, timely reporting and depositing of funds in accordance with GAAP, federal regulations, and state directives, policies and procedures.
Ensure funds are deposited with the appropriate bank and recorded daily in the financial system.
Ensure receipt coding in the financial system is accurate and correcting journals are prepared as needed.
Analyze and develop cash management procedures to maximize investments.
Ensure all cash receipts statewide are approved and confirmed monthly.
Assist General Accounting Reconciliation Section with research and receipt corrections.