CASH APPLICATION SPECIALIST

SRS Distribution Inc.•McKinney, TX

About The Position

Position Purpose: The AR Cash Application Specialist role at the Company serves a crucial function in resolving and applying transactions within the firm. The professional in this position is tasked with diligently applying cash payments, reconciling balances, maintaining comprehensive documentation, and working collaboratively with other departments to ensure accuracy and promptness of financial dealings. Implementing analytical, organizational and advanced accountancy knowledge, they operate under high-volume conditions, demonstrating resilience, keen attention to detail, and a consistent performance focused on achieving the firm's fiscal objectives. Key Responsibilities: Consistently apply cash daily reflecting payments received within a specific region, as well as from lockbox, credit card settlements, EFT/ACHs, and AR deposits, maintaining alignment with the company's protocol for high-volume transactions. Accurately apply non-AR payments to the General Ledger, ensuring ledger entries are updated and reconciled. Collaborate with the Credit and Staff Accountant to reconcile cash, rectify discrepancies, and ensure adequate application of all payments within the correct accounting periods. Prepare organized, accurate records and maintain proper documentation to support audit requirements and branch inquiries, with a continuous focus on data integrity and confidentiality. Self-manage workload and priorities to meet set deadlines, using strong organizational skills and an ability to multitask. Apply proficient Excel skills and an understanding of DMSi/Agility to ensure smooth financial operations. Effectively communicate and resolve issues with customers, employees, and colleagues, demonstrating the ability to remain proficient, effective, and calm in high volume, fast-paced environments. Direct Manager Direct Reports: The AR Cash Application Specialist will directly report to the Cash Application Manager in the Company. This role does not have any direct reports. The specialist will work alongside the Accounting and Credit divisions in close collaboration, ensuring smooth transactions and reconciliation processes. They will communicate actively with their Direct Manager for operational guidance, performance reviews, and who will assist in the resolution of complex issues if necessary. With no direct reports, the AR Cash Application Specialist will focus predominantly on task-oriented deliverables and individual performance. The role is both functionally and administratively accountable to the Cash Application Manager. Travel Requirements: The AR Cash Application Specialist role in the Company does not require regular travel, as all duties and responsibilities can be performed primarily onsite or remotely, based on company guidelines and protocols. Physical Requirements: This position primarily operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, and fax machines. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk, hear, see, stand, walk, and may frequently lift up to 20 pounds. Reasonable accommodations may be made in compliance with the Americans with Disabilities Act (ADA) to enable individuals with disabilities to perform the essential functions. It is the policy of the Company to make reasonable adjustments in the work environment to allow every individual to perform their duties efficiently. The acknowledgment of the ADA further underscores our commitment to providing equal employment opportunities, fostering diversity and inclusion in the workplace. Working Conditions: The AR Cash Application Specialist in the Company will work within a dedicated cultural framework characterized by a professional office setting. Positioning our employees' wellbeing as a fundamental priority, we follow health and safety procedures as outlined by national and global standards, ensuring to provide a comfortable, uplifting workspace to foster productivity. Reported regularly to the Cash Applications Manager, the Specialist will work as part of a dynamic, integrated team driven by a common objective. Notably, this role operates within a fast-paced environment that is deadline-driven, demanding excellent time management skills, and a remarkable ability to handle continuous high volumes of transactions. Despite the fast-paced nature, the Company encourages a balanced work-life approach and strives to maintain a cohesive, supportive work atmosphere. Minimum Qualifications: Minimum of Associates Degree in Accounting, or related field. At least 3 years of experience functioning in Cash Application and/or Accounts Receivable roles. Solid past experience in a large company with extensive transaction volume. Strong competency and proficiency in Excel. Familiarity with DMSi/Agility software is an added advantage. Extensive understanding of client payments and cash application procedures. Able to maintain efficiency and composure in high-volume payment and customer deductions environment. Robust attention to detail and bookkeeping skills. Excellent problem-solving skills and an ability to work through issues with customers, employees, and colleagues. Capability to work independently and complete tasks before deadlines. Strong organization and communication skills. Ability to go the extra mile to ensure completion and accuracy of tasks. Strong multi-tasking abilities. Excellent keyboarding skills, including proficiency with 10-key. Must complete and pass a pre-employment drug, background, and reference checks. Preferred Qualifications: Bachelor's Degree in Accounting or related field. 5+ years of experience in Cash Application, Accounts Receivable, or related field. Experience in a leadership role or with training new team members. Proven track record of working in a high volume, fast-paced environment. Skilled in other accounting software such as SAP, Oracle, QuickBooks. Fluency in a second language may be advantageous for communicating with diverse clientele. Strong problem-solving skills and the ability to think strategically about cash application processes. Familiarity with GAAP and other relevant accounting regulations. Evidence of maintaining effective relationships with clients, stakeholders, and teammates. Proven ability to achieve results both independently and through others, either as a project leader or project contributor. Certified Accounts Receivable Professional (CARP) or Certified Credit Executive (CCE) designation is a plus. Proficiency with data visualization and reporting tools. Experience with managing corporate credit cards and the reconciliation process. Advanced Excel skills including VLOOKUPs, pivot tables, macros, and more. Evidence of continuous learning, such as relevant training and professional development courses. Experience working in the building products distribution industry is a plus. Ability to demonstrate consistent enforcement and follow up on the Company's policies and procedures. Proven track record of maintaining organized financial files and documentation for audit and branch inquiry purposes. Demonstrated competency in processing payments correctly within an accounting period and balancing cash drawers for multiple locations. Proven ability to collaborate with Credit and Staff Accountants in reconciling cash and resolving discrepancies. A strong sense of responsibility, precision, and timeliness. Willingness to learn and upgrade skills as per job demands. Exhibit a strong and consistent performance, reliability, and efficiency. Capacity to coordinate various tasks simultaneously and manage time effectively.

Requirements

Minimum of Associates Degree in Accounting, or related field.
At least 3 years of experience functioning in Cash Application and/or Accounts Receivable roles.
Solid past experience in a large company with extensive transaction volume.
Strong competency and proficiency in Excel.
Familiarity with DMSi/Agility software is an added advantage.
Extensive understanding of client payments and cash application procedures.
Able to maintain efficiency and composure in high-volume payment and customer deductions environment.
Robust attention to detail and bookkeeping skills.
Excellent problem-solving skills and an ability to work through issues with customers, employees, and colleagues.
Capability to work independently and complete tasks before deadlines.
Strong organization and communication skills.
Ability to go the extra mile to ensure completion and accuracy of tasks.
Strong multi-tasking abilities.
Excellent keyboarding skills, including proficiency with 10-key.
Must complete and pass a pre-employment drug, background, and reference checks.

Nice To Haves

Bachelor's Degree in Accounting or related field.
5+ years of experience in Cash Application, Accounts Receivable, or related field.
Experience in a leadership role or with training new team members.
Proven track record of working in a high volume, fast-paced environment.
Skilled in other accounting software such as SAP, Oracle, QuickBooks.
Fluency in a second language may be advantageous for communicating with diverse clientele.
Strong problem-solving skills and the ability to think strategically about cash application processes.
Familiarity with GAAP and other relevant accounting regulations.
Evidence of maintaining effective relationships with clients, stakeholders, and teammates.
Proven ability to achieve results both independently and through others, either as a project leader or project contributor.
Certified Accounts Receivable Professional (CARP) or Certified Credit Executive (CCE) designation is a plus.
Proficiency with data visualization and reporting tools.
Experience with managing corporate credit cards and the reconciliation process.
Advanced Excel skills including VLOOKUPs, pivot tables, macros, and more.
Evidence of continuous learning, such as relevant training and professional development courses.
Experience working in the building products distribution industry is a plus.
Ability to demonstrate consistent enforcement and follow up on the Company's policies and procedures.
Proven track record of maintaining organized financial files and documentation for audit and branch inquiry purposes.
Demonstrated competency in processing payments correctly within an accounting period and balancing cash drawers for multiple locations.
Proven ability to collaborate with Credit and Staff Accountants in reconciling cash and resolving discrepancies.
A strong sense of responsibility, precision, and timeliness.
Willingness to learn and upgrade skills as per job demands.
Exhibit a strong and consistent performance, reliability, and efficiency.
Capacity to coordinate various tasks simultaneously and manage time effectively.

Responsibilities

Consistently apply cash daily reflecting payments received within a specific region, as well as from lockbox, credit card settlements, EFT/ACHs, and AR deposits, maintaining alignment with the company's protocol for high-volume transactions.
Accurately apply non-AR payments to the General Ledger, ensuring ledger entries are updated and reconciled.
Collaborate with the Credit and Staff Accountant to reconcile cash, rectify discrepancies, and ensure adequate application of all payments within the correct accounting periods.
Prepare organized, accurate records and maintain proper documentation to support audit requirements and branch inquiries, with a continuous focus on data integrity and confidentiality.
Self-manage workload and priorities to meet set deadlines, using strong organizational skills and an ability to multitask.
Apply proficient Excel skills and an understanding of DMSi/Agility to ensure smooth financial operations.
Effectively communicate and resolve issues with customers, employees, and colleagues, demonstrating the ability to remain proficient, effective, and calm in high volume, fast-paced environments.

Benefits

Competitive weekly/bi-weekly pay, discretionary bonuses, 401(k) with company match, Employee Stock Purchase Plan, paid time off (vacation, sick, volunteer, holidays, birthday, floating), medical/dental/vision, flexible spending accounts, company-paid life and short-term disability, plus optional long-term disability, and additional life insurance.
Competitive salaries for all team members paid weekly
401(k) Retirement Plan with company matching
Employee Stock Purchase Plan
Paid Vacation, Sick Time, Holidays, Birthday, and Floating Holidays
Paid Parental Leave
Medical, Dental and Vision Benefits
Flexible and Dependent Care Spending Accounts
Company paid Life insurance and Short-Term Disability
Additional Life Insurance and Long-Term Disability also offered
Safety Program with Bonuses for our Drivers
Employee Referral Bonus Program