Career Services Assistant

Point Loma Nazarene University•San Diego, CA

12d•$21 - $22•Onsite

About The Position

The Career Services (CS) Assistant plays a vital role in supporting the mission of the Career Services department by serving as a first point of contact for students, alumni, faculty/staff, and employer partners. This role requires strong communication, organization, and administrative skills to assist in daily operations, event coordination, and budgetary support. The ideal candidate will thrive in a dynamic environment and demonstrate a strong commitment to student success and a student-centered approach to career development.

Requirements

Two years of administrative experience with proficiency with Google Suite (Gmail, Calendar, & Drive), Microsoft Office (Word, Excel), Workday, and virtual meeting platforms (Zoom & Google Meet); general knowledge of accounting and scheduling programs are desirable.
Strong organizational skills and the capacity to use independent judgment in prioritizing tasks while experiencing frequent interruptions.
Effective interpersonal and communication skills to establish and maintain working relationships within the campus community and general public.
Strong attention to detail and ability to manage multiple priorities
Strong problem-solving and analytical skills
Ability to work well in a team and independently with minimum supervision
Ability to respond to specific student needs and be resourceful
Ability to maintain confidentiality while adhering to high ethical standards and integrity
Evidence of Christian commitment and active church involvement.
In addition, staff agree to live in agreement with PLNU’s Community Life Covenant .
The job offer is contingent on the successful completion of a background check.
PLNU will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local "Fair Chance" laws.

Nice To Haves

Experience within Higher Education, Career Services, and/or Student Success
Experience in administrative support, event planning, project management, customer service, or a related area, demonstrating success in providing high-quality support and coordination.

Responsibilities

Provide full-time coverage of the Career Services office during standard business hours (Monday–Friday, 8:00 AM to 4:30 PM), including daily opening and closing procedures
Serve as the primary point of contact for all in-person visitors, phone calls, emails, and online inquiries
Manage and respond to communications from all stakeholders while maintaining accuracy and organization in the shared office calendar and inbox to ensure timely responses, proper scheduling, and effective delivery of resources and support
Provide courteous and professional service to all stakeholders, responding to general questions and directing specific inquiries to the appropriate team members
Maintain and monitor office supplies, submitting orders as needed
Support the planning, promotion, and execution of career-related events, such as workshops, employer panels, job fairs, and networking events
Coordinate logistics including venue reservations, catering, materials, parking, supplies, invitations, marketing, vendor management, and setup/teardown
Maintain accurate event records and manage event registration lists
Manage scheduling for career advising, class presentations, workshops, events, and additional student engagement activities
Communicate with students, faculty, and employers to coordinate availability and confirm details.
Track and update all departmental activities on myPLNU, Zoom, and Google calendar
Assist in managing departmental budget processes, including processing expense reports, invoices, and purchase orders
Maintain and update budget tracking spreadsheets for the department’s operational Budget
Reconcile spending and communicate regularly with the Director regarding budget status
Other duties may be assigned to this position on a regular or occasional basis to respond to the needs of the university.