Career Opportunities: Office Manager / Executive Support - New York, NY (11512)

Lane Construction • Cheshire, CT

216d

About The Position

The Lane Construction Corporation is one of America's leading construction companies, specializing in large, complex civil infrastructure. For nearly 130 years, it has contributed to the development of the country's vast network of roads, highways, and bridges, including the Interstate Highway System. Lane also specializes in tunnels, metro and railway systems, as well as airports and water and wastewater treatment plants.

Requirements

• High School or GED
• 3 years of experience in administrative support

Responsibilities

• Manage the scheduling of meetings for VP, Estimating & Bidding, VP, Supply Chain, General Counsel and VP, Contracts Management, SVP, Business Development.
• Request, collect and process monthly salary exception reporting for COO, Estimating & Bidding, Supply Chain, Legal, Contracts Management, Business Development, and QHSE departments.
• Process Concur expenses for COO, VP, Estimating & Bidding, VP, Supply Chain, General Counsel and VP, Contracts Management, SVP, Business Development.
• Coordinate travel for VP, Estimating & Bidding, VP, Supply Chain, VP, General Counsel and VP, Contracts Management, SVP, Business Development.
• Provide purchasing support by addressing invoices, tracking budgets, managing accruals, submitting Check Requests, and tracking billing information for Legal, Estimating and Bidding, Business Development, Contracts Management and Facilities departments.
• Coordinate and provide support for events conducted in the New York City office.
• Conduct audits of New York City employee office attendance and provide a report to VP, HR and DE&I weekly.
• Collect and distribute mail for Executives, Legal, Contracts Management, Supply Chain, Estimating and Bidding and Business Development departments (Cheshire employees only).
• Periodically inventory and, if necessary, order supplies for the New York City office.
• Enter legal deadlines into a department calendar.
• Filing (creating and archiving).
• Send form letters to multiple parties.
• Act as the liaison with IT for hardware and software issues for VP, Estimating & Bidding, VP, Supply Chain, General Counsel and VP, Contracts Management, SVP, Business Development.

What This Job Offers

• Industry: Heavy and Civil Engineering Construction
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees