Career Center Resource and Operations Coordinator (Temp)

CSU Careers • San José, CA

29d

About The Position

The Career Center Operations and Events Coordinator plays a key role in supporting the planning, logistics, and execution of the Career Center’s wide range of programs and events. These include large-scale student engagement experiences such as summits, career fairs, career treks, networking events, and both on and off-campus activities. As an essential member of the Career Center team, the Career Center Operations and Events Coordinator ensures seamless daily operations, supports employer and partner engagement, and contributes to institutional goals related to student career readiness and post-graduation success.

Requirements

• General understanding of career development or student services in a university setting
• Familiarity with event planning and administrative coordination
• Awareness of student engagement and experiential learning concepts
• Strong written and verbal communication skills
• Excellent time management and organizational abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with online scheduling and CRM tools is a plus
• Ability to manage multiple tasks with competing deadlines
• Comfort working with students, staff, and employer partners
• Ability to work independently with guidance from supervisor
• Willingness to learn institutional systems and follow protocols
• Completion of a high school program, technical/vocational program, or their equivalents
• Two (2) years of related office work experience or a combination of education and experience which demonstrates the ability to perform the essential functions of the position

Nice To Haves

• Basic design or flyer creation skills (e.g., Canva, PowerPoint) desirable
• B.A./B.S. in a human-service-related field
• One (1) year of customer service and coordination work in a complex setting

Responsibilities

• Coordinate logistics for Career Center events, including reserving venues, arranging transportation, creating schedules, and preparing materials
• Support pre-event planning and on-site execution, including student check-in, signage, supplies, and compliance documentation
• Collaborate with internal departments, student assistants, employers, and external partners to support event success
• Assist with employer and industry partner communication, follow-ups, meeting scheduling, and participation engagement
• Support data tracking and CRM updates related to employer and partner engagement
• Provide front-line service at the Career Hub, including responding to student inquiries and supporting drop-ins during peak periods
• Assist with appointment bookings, room reservations, inbox triage, and general administrative documentation
• Support marketing and outreach efforts by helping create and distribute promotional materials, maintaining sign-up lists, and contributing to post-event reporting
• Participate in staff meetings, major programs, committee work, and professional development activities
• Provide additional administrative and customer service support as needed to maintain smooth operations

Benefits

• San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary.
• For more information on programs available, please see the Employee Benefits Summary

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees