Care Coordinator/Events NFW

Gateway Community & Technical College•Fort Worth, TX

About The Position

The Care Coordinator & Event Project Manager is a multi-faceted role that supports the stewardship of care ministry for Gateway North Fort Worth members and attendees while providing administrative and event leadership support. This position requires strong prioritization, coordination, and time-management skills. The ideal candidate demonstrates excellent communication and organizational abilities, a heart for ministry, and a servant-minded, can-do attitude.

Requirements

Performs work under direct supervision.
Handles basic issues and problems, and refers more complex issues to higher-level staff.
Possesses beginning to working knowledge of subject matter.
Typically requires a bachelor's degree and 0 to 2 years of experience.
Oral and written communication skills.
Customer service skills.
Research skills.
Organizational skills.
Detail oriented.
Ability to multi-task and prioritize.
All Staff must be a member or become a member of Gateway Church upon employment.

Responsibilities

Serve as the first point of contact for care needs and requests across all communication channels.
Provide administrative oversight and follow-up for care-related ministries including Pastor on Call, counseling, bereavement, and health needs.
Participate in weekend responsibilities as scheduled.
Manage Pastor on Call scheduling, text line administration, and call routing.
Assist with Biblical Counseling sessions as a prayer partner and support Care event logistics.
Participate in receptionist rotation for the campus phone line and caller support.
Provide leadership, communication, and discipleship to congregation members and volunteers.
Prepare and submit check requests and receipts using Coupa.
Assist with volunteer recruitment for the Care department.
Procure resources and supplies needed for Care ministry operations.
Uphold all event policies, procedures, and guidelines.
Provide oversight for on-site teams and external vendors.
Manage event planning with comprehensive knowledge of campus facilities and requirements.
Maintain accuracy of the campus event calendar.
Lead and attend event-related meetings and trainings.
Coordinate vendor communication, setup, and teardown.
Facilitate planning meetings and mediate event-related issues.
Develop and maintain a preferred vendor list.
Manage event receipts and Coupa submissions.
Track budgets and communicate final costs to ministries.
Create planning guides, timelines, and provide on-site event support.
Manage campus décor items for seasonal and special events.
Coordinate weddings and funerals from start to finish.
Assist other departments as capacity allows.