Capital & Data Risk / IM Risk (Risk Management) : Job Level - Executive Assistant

Morgan Stanley • New York, NY

77d • $60,000 - $105,000

About The Position

The role will reside within the Firm Risk Management's Capital/Stress Testing, Investment Management Risk and Risk Data area. The Executive Assistant will provide support to Executives in general office duties, calendar management and office workflow. In addition to providing direct support to management, you will be expected to provide administrative and team support to the overall department, including floor management.

Requirements

• High level of professionalism and business etiquette
• Minimum of 5 years' experience in an Executive Administrative Assistant role
• Tact and good judgment in confidential situations and proven experience interacting with senior management
• Strong verbal and written communication skills
• Strong working experience with Microsoft Word and Outlook
• Knowledge of general office procedures (e.g., correspondence, scheduling, expenses, calendar management)
• Good problem-solving ability and ability to multitask and juggle competing priorities within tight deadlines
• Able to take independent initiative for action within areas of responsibility
• Flexibility regarding the duties assigned

Responsibilities

• Maintain executives' calendars, schedule all meetings and conference calls, field emails and phone calls requesting meetings, handle meeting conflicts and prioritization issues
• Coordinate all related conference rooms including any catering, audio/videoconference set up
• Make domestic and international travel arrangements, including logistics related requirements as needed
• Prepare, submit, and monitor expense reports and vendor payments for team members
• Manage other miscellaneous administrative activities including technology requests, onboarding new employees, preparing copies, managing supplies, coordinating equipment needs, reviewing/distributing incoming mail, and maintaining a fully functioning work area for the team

Benefits

• Comprehensive employee benefits and perks
• Opportunities for career advancement within the company
• Supportive and inclusive workplace environment

What This Job Offers

• Career Level: Entry Level
• Industry: Securities, Commodity Contracts, and Other Financial Investments and Related Activities
• Number of Employees: 5,001-10,000 employees