Campus Special Events Coordinator

IMG Academy•Bradenton, FL

2d•Onsite

About The Position

The Campus Special Events Coordinator supports the strategic planning, operations, and execution of special events across campus, and occasionally at off-site locations. Events include, but are not limited to, academic programs such as Commencement and Student Check-ins, corporate and executive functions, employee events, non-sports camps, and high-profile student engagement events, such as Homecoming and Prom. This position serves as the event lead for select programs and partners with the Campus Special Events Manager on more complex events.

Requirements

Bachelor’s Degree in Event Operations, Hospitality, Entertainment, Production, or related field, preferred
Experience in event planning and execution, preferred
Ability to establish and follow budgets
Strong organizational, time management, and prioritization skills
Demonstrated ability to adapt to changing priorities and meet deadlines in dynamic environments
Team player with the ability to collaborate across diverse groups, including with executives and vendors
Strength in building effective working relationships
Excellent written and verbal communication skills
Exceptional attention to detail
Positive attitude and solutions-oriented mindset
Proficiency in, or ability to learn various digital platforms, including scheduling, finance, and venue mapping systems
Ability to lift, move, push, and pull equipment or boxes in excess of 40lbs.
Capable of performing event set up, break down, and on-site execution tasks
Able to work outdoors in a range of temperatures and weather for a reasonable period of time
Must be able to move around campus which includes gym, turf, fields, etc.
Availability to work flexible hours to include nights, weekends, and holidays

Nice To Haves

Knowledge of/experience in hospitality and event production is a plus

Responsibilities

Collaborate with the Campus Special Events Manager to plan, execute, and close out events, with a strong emphasis on quality
Plan and coordinate customized events for internal and external clients, including timelines, agendas, and programming
Partner with Academics and Student Engagement teams to assist with IMG Academy Student & Parent related events (e.g., Commencement, Commitment Ceremony, Check-in, etc.)
Coordinate on-site logistics including signage displays, vendors, registration and procedures, and elevated service elements
Develop and manage event budgets with guidance from Campus Special Events Manager, ensuring all event expenditures remain within budget
Prepare event documentation, including event orders, itineraries, maps, post event recap reports, and other event paperwork, as needed
Research, compare, and secure vendors to maximize return on investment, impact, and value
Represent IMG Academy with professionalism, positivity, and strong product and company knowledge
Comply with all company policies, procedures, and business ethic codes
Other duties as assigned