Campus Secretary-McDowell Middle School

Hondo ISD (TX) • Hondo, TX

350d

About The Position

The Secretary position is responsible for organizing and conducting routine work activities to ensure efficient operations for multiple departments under minimal supervision. The role involves providing clerical services in an accurate, professional, and timely manner. The Secretary will report directly to the Campus Principal and will be expected to manage various administrative tasks effectively.

Requirements

• High school diploma or GED
• Proficient word processing and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
• Knowledge of basic bookkeeping principles
• Ability to prioritize workflow to address the multiple needs of the supervisor or department
• Secretarial experience, preferably in public education environment.

Nice To Haves

• Some college preferred

Responsibilities

• Prepare correspondence, memorandums, forms, requisitions, and reports for the directors using personal computer.
• Receive and process work orders.
• Compile, maintain, and file all reports, records, and other documents as required including bus incident reports, trip forms, student records, preventive maintenance data, and work orders.
• Set up and maintain secure files on all department employees in accordance with state, federal, and district requirements.
• Prepare invoices, reports, memos, letters, financial statements and other documents using word processing, spreadsheet, database, and/or presentation software.
• Answer incoming calls, take messages, and route them to appropriate staff.
• Perform routine bookkeeping tasks including maintaining campus/department budget records.
• Prepare and process purchase orders.
• Order, receive, store, and issue supplies and equipment.
• Compile and report time records, including leave requests and reports.
• Maintain inventory of fixed assets, equipment, and supplies.
• Sort, distribute, or deliver mail and other documents.
• Keep equipment operational by following manufacturer instructions and established procedures.
• Maintain confidentiality.
• Welcome all visitors and handle their requests or refer them to appropriate personnel.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED
• Number of Employees: 11-50 employees