Campus Registrar

University of Texas at Austin•Austin, TX

10d

About The Position

You will make a difference! You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of students and colleagues. If you’re the type of person that wants to know your work has meaning and impact, you’ll love working in the UT Charter School System. UT Austin provides an outstanding benefits package including but not limited to: Salaries that are highly competitive with the local ISD Eligibility for annual merit-based permanent salary increases Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) Voluntary Vision, Dental, Life, and Disability insurance options Paid sick time, and holidays Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional conference opportunities Tuition assistance Expansive employee discount program including athletic tickets Free access to UT Austin’s libraries and museums with staff ID card For more details, please see: https://hr.utexas.edu/prospective/benefits This is a termed position through July 31, 2027 and continuation of the position is dependent on student enrollment numbers. Start date is August 1 ,2026. The University of Texas-University Charter School is a public charter school and follows all state and federal regulations for public school services. The University of Texas-University Charter School is a part of the University of Texas at Austin’s College of Education. Purpose Serve as a campus registrar.

Requirements

High School diploma or its recognized equivalent and three years related clerical experience. Additional education may substitute for clerical experience.
Experienced and highly proficient in the use of computer software systems and scanners.
Demonstrated ability to enter extensive and detailed data accurately with attention to detail; demonstrated ability to work independently with minimum supervision and with frequent interruptions; ability to work under tight deadlines; demonstrated ability to communicate orally and in writing; excellent organization, communication, public relations and interpersonal skills.
Ability to exercise good judgment in making decisions.
Relevant education and experience may be substituted as appropriate.

Nice To Haves

Experience working with Texas K-12 student records.
Experience working in a fast paced school office setting.

Responsibilities

Enroll and withdraw students in accordance with UT-UCS and TEA policies.
Enter student demographic and PEIMS data; special program start and end dates; grade level changes.
Enter principal approved student schedules and make principal approved schedule changes as needed.
Obtain all general education and special education records for transfer students in a timely manner.
Fulfill record requests through TREX.
Fulfill record requests for out-of-state transfer students in a timely manner.
Scan special education records from prior schools into ESPED and identify each document with proper labels.
Verify and enter attendance daily in student management software.
Generate attendance reports to reconcile attendance weekly.
Communicate with residential facility regarding student absences and tardies.
Produce and mail three week progress reports and six week report cards.
Create and maintain electronic and paper student cumulative records.
Maintain appropriate confidentiality concerning student records.
Generate PEIMS reports and verify data for accuracy.
Answer and route phone calls.
Take messages when required.
Distribute incoming mail to faculty and staff.
Perform additional duties and accept other responsibilities as assigned.

Benefits

Salaries that are highly competitive with the local ISD
Eligibility for annual merit-based permanent salary increases
Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
Voluntary Vision, Dental, Life, and Disability insurance options
Paid sick time, and holidays
Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities
Tuition assistance
Expansive employee discount program including athletic tickets
Free access to UT Austin’s libraries and museums with staff ID card