Campus Operations & Safety Coordinator
About The Position
The Facilities and Safety Coordinator supports the effective operation of campus facilities, safety programs, and front desk services to maintain a safe, efficient, and welcoming environment for students, faculty, staff, and visitors. Working in collaboration with the Facilities & Safety Manager, this role coordinates facility maintenance activities, vendor services, and safety compliance efforts, including emergency preparedness and building security systems. The position oversees front desk operations, including hiring, training, and scheduling student employees, while ensuring a high standard of customer service and campus support. This role also manages key administrative and operational functions such as mailroom services, parking programs, vendor documentation, and facilities records to support overall campus operations. Occasional weekend work and overtime as needed.
Requirements
- High school diploma/G.E.D or equivalent work experience.
- 3+ years working in an office environment, and/or equivalent training.
- Professional attitude, excellent written and verbal communication skills, multi-tasking and time-management skills.
- Proficient in Office 365, TEAMS, and other software-based programs
- Ability to lift 25 lbs
- Occasional weekend work and overtime as needed
Nice To Haves
- Bachelor of Arts in Communications or a related field is highly valued.
- 5+ years operational experience at a University/College where long-term capital planning was a day-to-day operation.
- Familiarity and experience with visitor management program/data analysis.
Responsibilities
- Coordinate response to campus emergencies, including medical and security incidents.
- Work with the Facilities & Safety Manager to enforce campus safety and security policies and procedures.
- Coordinate regular inspections and testing of building security systems.
- Support the development and implementation of emergency action plans, including evacuation procedures.
- Identify and report safety hazards in a timely manner.
- Coordinate and monitor activities related to maintenance, cleaning, and other facilities operations.
- Coordinate maintenance schedules for equipment, systems, and infrastructure.
- Ensure timely response to urgent maintenance calls and ensure timely resolution.
- In collaboration with the Facilities Manager, manage relationships with contractors and service providers.
- Coordinate regular inspections to ensure compliance with health and safety regulations.
- Assist with maintaining records related to facilities operations, ongoing work, and completed maintenance tasks.
- Coordinate response to campus emergencies, including medical and security incidents.
- Work with the Facilities & Safety Manager to enforce campus safety and security policies and procedures.
- Coordinate regular inspections and testing of building security systems.
- Support the development and implementation of emergency action plans, including evacuation procedures.
- Identify and report safety hazards in a timely manner.
- Receive, sort, and distribute incoming and outgoing mail and packages.
- Create monthly reports for mailroom, copy center, and front desk operations (Pitney Bowes, USPS, FedEx, Amazon, ODP Business Solutions, Concur).
- Other duties as assigned
Benefits
- Comprehensive benefits package including employer sponsored health, dental and vision insurance plan options.
- 403(b) retirement plan with up to 10% match after one year.
- Tuition waiver eligibility after one year of employment.
- Free and reduced cost care in the campus health center for employees and their immediate family members.
- Paid vacation, sick, wellness time and holidays.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
