Campus HR Manager

Harmony Senior Services • Roanoke, IL

3d • Onsite

About The Position

STATEMENT OF JOB: The HR Campus Coordinator is responsible for overseeing all personnel related duties for the assigned communities. Responsibilities include but are not limited to: Employee Relations: The HR Campus Manager serves as the primary employee relations representative of the campus, in partnership with their HR Business Partner, and serves in the below capacity, but not limited to: · Providing consultation regarding Human Resources issues and activities to campus leadership. · Ensuring a consistent application of human resources policies, procedures and practices within campus and communities. · Providing discussion and direction regarding internal Harmony human resources activities; including the movement of employees, training, and compensation, recruitment, and employee relations. · Providing direction and assistance on workers’ compensation, unemployment, training, benefits, and employee relations issues. · Conducts, consults and provides support on-site to communities on issues like wage & hour audits, EEOC claims, and harassment investigations. · Engages in Harmony’s internal investigation processes to include interviewing associates, interviewing witnesses, documentation and follow, up to and including corrective action and/or termination. · Recruiting and Hiring: · Work with Department Heads to identify open positions. Create requisitions, advertise and interview potential candidates as appropriate · Train/coach Department Heads on using the ADP recruit system and moving through the interviewing and hiring process per company policies and procedures. · Assist with creating offer letters and ensuring all required documents are secured in the ADP Recruit system. · Order background checks and advise when applicant has successfully completed the pre-hire process · Deliver New Hire orientation for all new hires in accordance with State regulations and Harmony Senior Services policies and procedures · Process/key new hire paperwork, ensuring accuracy and completeness · Associate personnel files o Create, maintain, and update associate files according to state, federal and corporate guidelines o Review and Audit files at least quarterly to ensure accuracy after initial set-up · Associate Benefits/Support o Deliver Benefits Presentation and handouts for all new hires during New Hire Orientation, as well as for associates changing status to full-time. Ensure associates are aware of their responsibility for enrollment/waiving of benefits through the ADP system. Payroll: · Check timecards weekly to ensure no missed punches; work with Department Heads to ensure corrections are completed per Company procedures. · Bi-weekly, ensures payroll timecards are prepared and approved in advance for the assigned communities to meet company deadlines. Work with Payroll Department to ensure processing and corrections are completed timely if needed. · Daily update of Hourly Budget/Actual Staffing Summary (Daily Staffing Report) · Time clock administration; Enrollment of associates and ensuring timeclock is functioning appropriately. Administration: · Order associate name tags (temporary and permanent) and business cards (if appropriate) · Order associate uniforms (Healthcare and Housekeeping) · Track information for TB updates and Hepatitis B vaccine (if applicable) · Track licensing for professional staff. · Maintain state registration and inspection forms and reports Leave of Absences: · Initiate and track FMLA absences (FMLA, ADA) working with Human Resources Business Partner. Workers Compensation: · Oversees Worker’s Compensation process for the assigned communities ensuring forms completed and claim submitted to vendor timely. Provides all departments with required forms and/or packets, · Ensure OSHA compliance completing required forms as applicable Customer Service: · Provide superior customer service when interacting with associates, residents, families, and visitors

Requirements

• AA Degree preferred in Business or Human Resources
• Three years’ experience working in Human Resources/Benefits administration
• Excellent organizational, interpersonal, and communication skills
• Demonstrated ability to use Microsoft Office
• Demonstrated ability to meet project deadlines
• Ability to analyze reports and identify issues that could affect day to day business operations
• Excellent customer service skills
• Must be able to lift, carry, and push up to 25lbs

Responsibilities

• Overseeing all personnel related duties for the assigned communities
• Providing consultation regarding Human Resources issues and activities to campus leadership
• Ensuring a consistent application of human resources policies, procedures and practices within campus and communities
• Providing discussion and direction regarding internal Harmony human resources activities; including the movement of employees, training, and compensation, recruitment, and employee relations
• Providing direction and assistance on workers’ compensation, unemployment, training, benefits, and employee relations issues
• Conducts, consults and provides support on-site to communities on issues like wage & hour audits, EEOC claims, and harassment investigations
• Engages in Harmony’s internal investigation processes to include interviewing associates, interviewing witnesses, documentation and follow, up to and including corrective action and/or termination
• Work with Department Heads to identify open positions. Create requisitions, advertise and interview potential candidates as appropriate
• Train/coach Department Heads on using the ADP recruit system and moving through the interviewing and hiring process per company policies and procedures
• Assist with creating offer letters and ensuring all required documents are secured in the ADP Recruit system
• Order background checks and advise when applicant has successfully completed the pre-hire process
• Deliver New Hire orientation for all new hires in accordance with State regulations and Harmony Senior Services policies and procedures
• Process/key new hire paperwork, ensuring accuracy and completeness
• Create, maintain, and update associate files according to state, federal and corporate guidelines
• Review and Audit files at least quarterly to ensure accuracy after initial set-up
• Deliver Benefits Presentation and handouts for all new hires during New Hire Orientation, as well as for associates changing status to full-time. Ensure associates are aware of their responsibility for enrollment/waiving of benefits through the ADP system
• Check timecards weekly to ensure no missed punches; work with Department Heads to ensure corrections are completed per Company procedures
• Bi-weekly, ensures payroll timecards are prepared and approved in advance for the assigned communities to meet company deadlines. Work with Payroll Department to ensure processing and corrections are completed timely if needed
• Daily update of Hourly Budget/Actual Staffing Summary (Daily Staffing Report)
• Time clock administration; Enrollment of associates and ensuring timeclock is functioning appropriately
• Order associate name tags (temporary and permanent) and business cards (if appropriate)
• Order associate uniforms (Healthcare and Housekeeping)
• Track information for TB updates and Hepatitis B vaccine (if applicable)
• Track licensing for professional staff
• Maintain state registration and inspection forms and reports
• Initiate and track FMLA absences (FMLA, ADA) working with Human Resources Business Partner
• Oversees Worker’s Compensation process for the assigned communities ensuring forms completed and claim submitted to vendor timely. Provides all departments with required forms and/or packets
• Ensure OSHA compliance completing required forms as applicable
• Provide superior customer service when interacting with associates, residents, families, and visitors

Benefits

• 401k
• Fulltime & Part-time Benefits Packages
• Employee Referral Bonus + Incentives (free meals, movie tickets, dining, automotive deals, retail discounts, finance/legal, consulting, electronics, and more!)
• Training, Development & Career Laddering
• Great work-life balance
• Flexible Scheduling
• Telehealth + Flex Spending + Health Savings Account Options

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree