Camp Office Specialist (5094)

THE SALVATION ARMY•Denton, NC

10d•$400 - $400•Onsite

About The Position

Prepares, types, and processes correspondence, proposals, contracts, agreements, statistics, check requests, forms, invoices, notices, bulletins, agendas, schedules, etc.; ensures their accuracy, completeness, and timeliness. Prepares and maintains office records, reports, calendars, databases, journals, books, logs, lists, etc. in an accurate, complete, and timely manner; updates, posts and indexes information and inputs data into the computer to maintain office records; researches office files to locate specific information found in documents, correspondence, lists, forms, etc. to prepare specific reports. Prepares and proofs various routine reports; compiles and records information and statistics necessary to generate routine reports; proofs reports for errors and to ensure they are grammatically correct. Answers telephone courteously and tactfully; greets and assists Camp visitors and vendors; provides accurate and complete information regarding the office operations and/or services; attempts to resolve complaints in a calm, courteous, and tactful manner. Receives, sorts, collates, and distributes mail in an accurate and timely manner; ensures that all mail received is forwarded to the appropriate person and/or destination; collects and prepares outgoing mail. Processes camp fees and canteen billings; receives, sorts, and records incoming checks; inputs data into the computer; prepares deposits and/or submits checks for further processing in a timely manner; maintains the accountability and security of checks. Performs routine filing of a variety of correspondence, forms, cards, records, reports, and documents; maintains and utilizes the bring-up filing system; ensures the files are maintained in an organized and efficient manner. Photocopies and/or shreds a variety of items, including correspondence, forms, reports, and documents. Distributes information regarding Salvation Army Camp services, programs, conferences, seminars, etc. in an accurate and timely manner; compiles mailing lists and ensures the accuracy and completeness of the same. Processes invoices for payment; types requisitions and check requests; receives and processes checks to pay bills; maintains appropriate backup paperwork in files; and ensures payments are made in an accurate and timely manner. Orders office supplies to ensure the inventory is maintained at a level to meet the needs of the department; orders equipment and any other special items required for the office operations, including supplies for the photocopy machine; reviews office supply catalogs for desired items and ensures items are ordered at an economical price when possible. Prepares service requests for office machines and computer repairs. Coordinates arrangements for routine meetings; ensures that meeting rooms are properly set up and cleaned before and after meetings; prepares food and drink as necessary. Updates the Disposition of Forces (Dispo), Minute Book, and/or departmental manuals to reflect any changes as they occur; ensures that the same is maintained and updated in an accurate, complete, and timely manner. Performs daily and monthly back-ups of computer data; ensures that all computer data is backed up as a safety precaution. Participates enthusiastically as a member of the camp staff team, delivering and supervising evening programs, special events, overnights, and other all-camp activities and camp functions. Sits with camper tables during meals and serves as a table monitor when needed. Keep personal living quarters neat, clean, and ready for inspection. Be available to participate and assist with camp programs and activities as directed by the Camp Director. Performs other duties as assigne

Requirements

Knowledge of general office practices and procedures.
Knowledge of effective and efficient record-keeping and bookkeeping practices and procedures.
Knowledge of the English language, including proper grammar and punctuation.
Knowledge of basic mathematics.
Knowledge of The Salvation Army’s mission, philosophy, culture, and protocol.
Ability to embrace, support, and promote The Salvation Army’s mission and ministry.
Ability to represent The Salvation Army in a professional manner.
Ability to learn and become proficient in specific computer software.
Ability to maintain an efficient and organized filing system to ensure that items can be retrieved in a timely manner.
Ability to answer the telephone courteously and tactfully.
Ability to maintain the confidential nature of the work.
Ability to follow instructions, plan and organize work, and work under limited supervision.
Ability to communicate and work with groups participating (age and skill levels) and provide necessary instruction to campers and staff.
Ability to observe camper and staff behavior, assess its appropriateness, enforce appropriate safety regulations and emergency procedures, and apply appropriate behavior-management techniques.
Ability to concentrate and pay close attention to detail, with constant breaks in concentration associated with answering phones or speaking in person to clients requiring assistance.
Two years of experience performing clerical work in a social services environment preferred.
or Any equivalent combination of training and experience that provides the required knowledge, skills, and abilities.

Responsibilities

Prepares, types, and processes correspondence, proposals, contracts, agreements, statistics, check requests, forms, invoices, notices, bulletins, agendas, schedules, etc.; ensures their accuracy, completeness, and timeliness.
Prepares and maintains office records, reports, calendars, databases, journals, books, logs, lists, etc. in an accurate, complete, and timely manner; updates, posts and indexes information and inputs data into the computer to maintain office records; researches office files to locate specific information found in documents, correspondence, lists, forms, etc. to prepare specific reports.
Prepares and proofs various routine reports; compiles and records information and statistics necessary to generate routine reports; proofs reports for errors and to ensure they are grammatically correct.
Answers telephone courteously and tactfully; greets and assists Camp visitors and vendors; provides accurate and complete information regarding the office operations and/or services; attempts to resolve complaints in a calm, courteous, and tactful manner.
Receives, sorts, collates, and distributes mail in an accurate and timely manner; ensures that all mail received is forwarded to the appropriate person and/or destination; collects and prepares outgoing mail.
Processes camp fees and canteen billings; receives, sorts, and records incoming checks; inputs data into the computer; prepares deposits and/or submits checks for further processing in a timely manner; maintains the accountability and security of checks.
Performs routine filing of a variety of correspondence, forms, cards, records, reports, and documents; maintains and utilizes the bring-up filing system; ensures the files are maintained in an organized and efficient manner.
Photocopies and/or shreds a variety of items, including correspondence, forms, reports, and documents.
Distributes information regarding Salvation Army Camp services, programs, conferences, seminars, etc. in an accurate and timely manner; compiles mailing lists and ensures the accuracy and completeness of the same.
Processes invoices for payment; types requisitions and check requests; receives and processes checks to pay bills; maintains appropriate backup paperwork in files; and ensures payments are made in an accurate and timely manner.
Orders office supplies to ensure the inventory is maintained at a level to meet the needs of the department; orders equipment and any other special items required for the office operations, including supplies for the photocopy machine; reviews office supply catalogs for desired items and ensures items are ordered at an economical price when possible.
Prepares service requests for office machines and computer repairs.
Coordinates arrangements for routine meetings; ensures that meeting rooms are properly set up and cleaned before and after meetings; prepares food and drink as necessary.
Updates the Disposition of Forces (Dispo), Minute Book, and/or departmental manuals to reflect any changes as they occur; ensures that the same is maintained and updated in an accurate, complete, and timely manner.
Performs daily and monthly back-ups of computer data; ensures that all computer data is backed up as a safety precaution.
Participates enthusiastically as a member of the camp staff team, delivering and supervising evening programs, special events, overnights, and other all-camp activities and camp functions.
Sits with camper tables during meals and serves as a table monitor when needed.
Keep personal living quarters neat, clean, and ready for inspection.
Be available to participate and assist with camp programs and activities as directed by the Camp Director.
Performs other duties as assigne