Call Center Representative

New York Psychotherapy and Counseling Center•New York, NY

19d•$20 - $23•Remote

About The Position

Answer all inbound calls with professionalism and customer service framework communication. Following up with all inbound calls by finding a resolution, documenting/relaying messages, and/or handling soft transfers as needed Assist with appointment scheduling related calls, follow up on missed appointments and confirmation calls (outbound calls) Triage all calls & callers to determine if it is a request/inquiry, complaint or grievance, to escalate, resolve and conduct service recovery. Identify and escalate emergency distress and/or client safety concerns calls to Senior Clerical for guidance or further escalation to management and/or clinical supervisors. Document and complete Call Center Form for data call log. Fulfill surveys/reports issued by Call Center Supervisor as needed. Complete Call Center task assignments provided by management team Maintain consistency with achieving daily/weekly phone operations and performance metrics and goals. Maintain confidentiality and always comply to HIPAA regulations. Assist with intake calls for case management as needed for coverage and staff call outs. Provide support to the clinical team and chart maintenance as needed. Perform other duties and tasks as assigned by Senior Clerical Team Perform other related duties and tasks as assigned by the Call Center Supervisor.

Requirements

Must be fully Bilingual in English and Spanish
Must have 1 to 2 years of Call Center Representative experience in a fast paced office, preferably in medical or community mental health office, is required.
High School Diploma or equivalent is required
Must be proficient in MS Office (Outlook, Word, and Excel)
Must have the ability to learn new software
Possesses the personality and demeanor to work with difficult clients
Must be detail-oriented and have the ability to multi-task
Must be a team player
Thrives under pressure in an outpatient client environment
1 form of picture ID (non-expired)
Unexpired passport: OR
Driver’s License AND Social Security Card; OR
State ID Card AND Social Security Card
MUST LIVE IN THE TRI-STATE AREA
Must be willing and able to travel to Bronx clinic for a 30 day onsite in person training period before transitioning into fully remote.

Responsibilities

Answer all inbound calls with professionalism and customer service framework communication.
Following up with all inbound calls by finding a resolution, documenting/relaying messages, and/or handling soft transfers as needed
Assist with appointment scheduling related calls, follow up on missed appointments and confirmation calls (outbound calls)
Triage all calls & callers to determine if it is a request/inquiry, complaint or grievance, to escalate, resolve and conduct service recovery.
Identify and escalate emergency distress and/or client safety concerns calls to Senior Clerical for guidance or further escalation to management and/or clinical supervisors.
Document and complete Call Center Form for data call log. Fulfill surveys/reports issued by Call Center Supervisor as needed.
Complete Call Center task assignments provided by management team
Maintain consistency with achieving daily/weekly phone operations and performance metrics and goals.
Maintain confidentiality and always comply to HIPAA regulations.
Assist with intake calls for case management as needed for coverage and staff call outs.
Provide support to the clinical team and chart maintenance as needed.
Perform other duties and tasks as assigned by Senior Clerical Team
Perform other related duties and tasks as assigned by the Call Center Supervisor.